Clergy Assistant

Temple Israel of New Rochelle; City of New Rochelle (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Temple Israel of New Rochelle is seeking an Administrative Assistant to support daily office operations, clergy schedules, and community programming. The role balances calendar management, database recordkeeping, and weekly communications in a collaborative team environment.

The position requires proficiency in MS Office, CRM, InDesign, and Constant Contact, with strong written communication, organization, and discretion in handling sensitive community interactions.

Qualifications

• Experience maintaining calendars, member records, and donor acknowledgments.
• Strong written communication and high attention to detail.
• Ability to handle sensitive community interactions with discretion.

Responsibilities

• Support clergy calendars, appointments, and pastoral care tracking.
• Manage member correspondence and donor acknowledgment letters.
• Coordinate B’nai Mitzvah families, lifecycle events, rehearsals, and logistics.
• Prepare and distribute educational materials and gifts for programs.

Skills

Strong written communication

Organizational skills

Attention to detail

Empathy & discretion

Tools

MS Office

CRM software

Adobe InDesign

Constant Contact

Job description

Temple Israel of New Rochelle is seeking a detail-oriented, reliable Administrative Assistant to support daily office operations, clergy schedules and programming. This vital administrative role serves as a warm, organized point of contact for our community, balancing calendar management, database recordkeeping, and weekly digital/print communications in a collaborative team environment.

Key Responsibilities

Administrative & Clergy Support

• Assist with clergy calendars, appointment scheduling, and pastoral care tracking for the clergy team.
• Handle member correspondence and process formal acknowledgment letters for donations.
• Serve as a liaison for B’nai Mitzvah families and lifecycle events (weddings, funerals, conversions), coordinating rehearsal times, tutor meetings, and event logistics.
• Prepare and distribute educational materials, gifts, and student resources for milestone programs.

Communications & Print Design

• Produce the weekly Shabbat leaflet and special event programs using Adobe InDesign.
• Distribute weekly temple-wide e-blasts using Constant Contact.

Database Administration & Recordkeeping

• Maintain accurate lifecycle, membership, and Yahrzeit (memorial) records within ShulCloud.
• Generate weekly Yahrzeit reports to send family notifications and coordinate special clergy requests for service dates.
• Process orders, tracking, and installation logistics for congregational memorial plaques.

Qualifications

• Technical proficiency in MS Office; experience with CRM software, Adobe InDesign, and Constant Contact.
• Strong written communication, organizational skills, and high attention to detail.
• Basic familiarity with Jewish customs
• Ability to handle sensitive community interactions with empathy, discretion, and professionalism.