Executive Assistant to the CIO/CTO - Strategic Admin Leader

U.S. Bank; Minneapolis (MN); On-site; USD 86,793,000 - 115,605,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Life insurance

Short-term and long-term disability

Parental leave

401(k) and employer-funded retirement

Paid vacation

Paid holidays

Adoption assistance

Sick and Safe Leave

Job summary

U.S. Bank in Minneapolis, MN seeks a Senior Executive Assistant to provide complex administrative support to the Chief Information and Technology Officer (CITO).

You will manage calendars, coordinate meetings across time zones, arrange travel, and handle confidential information to enable executive decision-making. The role requires exceptional organization, strong communication, and proven discretion, with partnerships across the leadership team and departments to drive priority execution and

Qualifications

• High school diploma or equivalent required.
• Proven experience providing executive administrative support to executive management in a complex corporate environment.
• Advanced proficiency with Microsoft 365 applications such as Word, Excel, Copilot and PowerPoint.
• Exceptional organizational, planning, and time management skills.
• Demonstrated written and verbal communication skills.
• Proven experience prioritizing multiple responsibilities while maintaining a high degree of accuracy and professionalism.
• Attention to detail and commitment to delivering high-quality work.
• Proven experience exercising sound judgment, maintain confidentiality, and work independently.
• Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.
• Bachelor’s degree in related field preferred.
• Experience working strategically and collaboratively across departments.

Responsibilities

• Provide high-level administrative support to the CITO and their leadership team.
• Manage and safeguard highly sensitive and confidential information, exercising exceptional judgment and discretion while supporting executive decision-making, organizational planning, personnel matters, and business operations.
• Manage complex calendars, scheduling priorities, and meeting coordination across multiple stakeholders and time zones.
• Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges.
• Coordinate and manage meeting logistics, including invitations, agendas, presentations, meeting materials, room reservations, catering, and technology requirements.
• Coordinate complex domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries, ensuring a high level of accuracy, seamless execution, and proactive resolution of scheduling or travel-related issues.
• Prepare and submit expense reports accurately and in a timely manner.
• Serve as a key point of contact for internal and external stakeholders.
• Leadership Team & Business Support: Support leadership meetings, business reviews, operating routines, and business planning activities.
• Coordinate leadership team communications, action item tracking, and follow-up activities to support execution of key priorities.
• Prepare and distribute presentations, reports, organizational materials, and executive communications.
• Partner effectively with leaders, business partners, and administrative professionals across the organization to drive coordination and business effectiveness.
• Support onboarding activities, employee engagement efforts, and organizational initiatives.

Skills

Executive support

MS 365

Organization

Communication

Time management

Discretion

Travel coordination

Calendar management

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft 365

Copilot

Job description

U.S. Bank in Minneapolis, MN seeks a Senior Executive Assistant to provide complex administrative support to the Chief Information and Technology Officer (CITO).

You will manage calendars, coordinate meetings across time zones, arrange travel, and handle confidential information to enable executive decision-making. The role requires exceptional organization, strong communication, and proven discretion, with partnerships across the leadership team and departments to drive priority execution and