Executive Assistant to the Chief Philanthropy Officer

Chesapeake Bay Foundation, Inc.; Annapolis (MD); On-site; USD 77,000 - 87,000; Full time

Job summary

The Chesapeake Bay Foundation, based in Annapolis, MD, is seeking an Executive Assistant to the Chief Philanthropy Officer in the Philanthropy Department. This role supports strategic initiatives, donor engagement, and board activities in a fast-paced nonprofit environment.

The Executive Assistant provides executive support, coordinates complex scheduling, prepares briefing materials, manages CRM data, and assists with fundraising efforts to advance the Foundation's mission of saving the Bay.

Qualifications

• 5-7 years of progressively responsible executive support or related experience.
• Excellent communication, collaboration, and relationship-building skills.
• Strong attention to detail and commitment to high-quality work.
• Exceptional organizational skills with ability to manage multiple priorities.
• Confidentiality and discretion are required; work with senior leaders, donors, and trustees.

Responsibilities

• Provide strategic executive support to the Chief Philanthropy Officer.
• Coordinate complex scheduling, travel, meetings and related logistics.
• Prepare presentations, correspondence, and briefing materials.
• Screen calls, greet visitors, and respond to inquiries with high service level.
• Support CRM data management and donor engagement activities.
• Assist with fundraising campaigns and board communications.

Skills

Executive support

Project coordination

Communication

Organizational skills

Discretion

CRM Salesforce

Tools

Microsoft Office Suite

Salesforce

Job description

The Chesapeake Bay Foundation, based in Annapolis, MD, is seeking an Executive Assistant to the Chief Philanthropy Officer in the Philanthropy Department. This role supports strategic initiatives, donor engagement, and board activities in a fast-paced nonprofit environment.

The Executive Assistant provides executive support, coordinates complex scheduling, prepares briefing materials, manages CRM data, and assists with fundraising efforts to advance the Foundation's mission of saving the Bay.