Executive Assistant to the President – Philanthropy

Robertson Foundation; New York (NY); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Excellent benefits

Professional development opportunities

Job summary

Robertson Foundation is seeking a full-time Executive Assistant to the President to provide dynamic administrative support to the Foundation's President, Board of Trustees, and Executive Director. This role is ideal for an organized, calm, and detail-oriented professional eager to gain philanthropic exposure.

Responsibilities include managing the President's calendar and travel, screening inquiries, coordinating meetings and Board activities, preparing reports, and drafting materials.

Qualifications

• Three to five years of high-level administrative experience in a professional setting.
• Ability to stay organized under pressure and meet tight deadlines.
• Excellent written and oral communication skills across diverse audiences.
• Discretion and handling of confidential information.

Responsibilities

• Serve as the point person for the President, handling internal and external requests.
• Manage the President's calendar, scheduling, and travel arrangements.
• Screen incoming calls and visitors and ensure follow-up.
• Improve systems to increase efficiency for the President.
• Organize meetings and materials for the President and Board, including Board meetings and retreats.
• Provide calendaring and travel support to Board members and Executive Director.
• Monitor communications in the President's absence and redirect as needed.
• Prepare reports and key documents for the President's Office.
• Draft and edit materials for distribution on behalf of the President.

Skills

Administrative experience

Calendar management

Written and verbal communication

Team collaboration

Education

Professional setting experience

Tools

Calendar software

Project management apps

Job description

Robertson Foundation is seeking a full-time Executive Assistant to the President to provide dynamic administrative support to the Foundation's President, Board of Trustees, and Executive Director. This role is ideal for an organized, calm, and detail-oriented professional eager to gain philanthropic exposure.

Responsibilities include managing the President's calendar and travel, screening inquiries, coordinating meetings and Board activities, preparing reports, and drafting materials.