Chief Philanthropy Officer Executive Assistant

Arizona Community Foundation; Northern (KY); Hybrid; USD 62,000 - 75,000; Full time

Job summary

Arizona Community Foundation seeks an organized Executive Assistant to support the Chief Philanthropy Officer, VP of Development, and philanthropy leaders. The role requires discretion, proactive calendar management, and coordination of donor relations in a fast-paced nonprofit environment.

Responsibilities include drafting materials, coordinating meetings, maintaining files, and supporting board-related tasks. A strong commitment to confidentiality and professionalism is essential.

Qualifications

• 7–10 years of executive-level administrative support experience.
• Experience in a nonprofit environment is helpful but not required.
• Strong organizational and time-management skills with the ability to prioritize and solve problems.

Responsibilities

• Manage complex calendars for the Chief Philanthropy Officer and leadership team.
• Coordinate meetings with internal and external stakeholders; prepare materials and take minutes.
• Draft communications, briefs, agendas, and follow-up items for executive meetings.
• Support donor engagement, stewardship, and cross-functional initiatives.

Skills

Calendar management

Communication

Discretion

Stakeholder management

Team collaboration

Problem solving

Tools

Microsoft Office

Salesforce CRM

Project management tools

Job description

Arizona Community Foundation seeks an organized Executive Assistant to support the Chief Philanthropy Officer, VP of Development, and philanthropy leaders. The role requires discretion, proactive calendar management, and coordination of donor relations in a fast-paced nonprofit environment.

Responsibilities include drafting materials, coordinating meetings, maintaining files, and supporting board-related tasks. A strong commitment to confidentiality and professionalism is essential.