Senior Executive Assistant to Chief Philanthropy Officer

Arizona Community Foundation; Phoenix (AZ); On-site; USD 62,000 - 75,000; Full time

Job summary

Arizona Community Foundation is seeking an Executive Assistant to provide high-level administrative support to the Chief Philanthropy Officer, the VP, Development, and other Philanthropy Team leaders. The role emphasizes discretion, organization, and multi-tasking in a fast-paced, mission-driven environment.

The position requires coordinating complex calendars, preparing materials, and supporting donor engagement, with a focus on confidentiality and professional communication.

Qualifications

• Minimum of 7-10 years of experience in executive-level administrative support.
• Strong organizational and time management skills with the ability to prioritize and solve problems effectively.
• Excellent written and verbal communication/presentation skills.
• Resourceful, fast learner that puts their best-effort work forward consistently.

Responsibilities

• Proactively manage complex calendars and schedule meetings with internal and external stakeholders.
• Draft meeting agendas and assist with materials and briefs, take minutes, and prepare communications to executive team and CEO ahead of and after meetings.
• Track and manage deadlines, deliverables, and priorities for the Chief Philanthropy Officer and the team.
• Support donor cultivation, stewardship, and engagement activities by coordinating meetings, correspondence, briefing materials, and follow-up actions.

Skills

Calendar management

Executive support

Discretion

Microsoft Office

CRM Salesforce

Communication

Tools

Salesforce CRM

DocuSign

Microsoft Teams

Outlook

Excel

Job description

Arizona Community Foundation is seeking an Executive Assistant to provide high-level administrative support to the Chief Philanthropy Officer, the VP, Development, and other Philanthropy Team leaders. The role emphasizes discretion, organization, and multi-tasking in a fast-paced, mission-driven environment.

The position requires coordinating complex calendars, preparing materials, and supporting donor engagement, with a focus on confidentiality and professional communication.