Executive Assistant to the CFO | Strategic Scheduling & Travel

Voltava; Detroit (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Tuition reimbursement

Paid time off and holidays

Job summary

Voltava, a premier global manufacturing and assembly partner, is seeking an Executive Administrative Assistant to provide high-level administrative support to the CFO and senior leadership. The role requires exceptional organization, discretion, and strong communication in a fast-paced corporate environment.

The successful candidate will manage complex calendars, coordinate meetings and travel, prepare materials, and maintain confidential records while partnering with cross-functional teams to

Qualifications

• Five or more years of relevant administrative or executive support experience.
• Ability to manage executive calendars and coordinate complex schedules.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and integrity with confidential information.
• Proven ability to anticipate needs, take initiative, solve problems, and work independently.
• Strong interpersonal skills across all levels of the organization.

Responsibilities

• Provide comprehensive administrative support to the CFO and other leadership as needed.
• Manage complex calendars, schedule meetings, and resolve scheduling conflicts.
• Serve as a key point of contact between executives and internal/external stakeholders.
• Coordinate executive meetings by preparing agendas and tracking action items.
• Monitor and prioritize incoming communications to ensure important matters are addressed.
• Draft, review, and proofread executive communications and reports for accuracy.
• Arrange domestic and international travel and related logistics.
• Prepare and reconcile travel and expense reports.

Skills

Executive support

Calendar management

Communication skills

Discretion

Problem solving

Organizational skills

Education

High school diploma or equivalent

Associate or bachelor’s degree in business administration or related field

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Voltava, a premier global manufacturing and assembly partner, is seeking an Executive Administrative Assistant to provide high-level administrative support to the CFO and senior leadership. The role requires exceptional organization, discretion, and strong communication in a fast-paced corporate environment.

The successful candidate will manage complex calendars, coordinate meetings and travel, prepare materials, and maintain confidential records while partnering with cross-functional teams to