Executive Assistant to the CEO — Systems, Projects & Travel

Yutori Method; Atlanta (GA); Hybrid; USD 77,000 - 94,000; Full time

Benefits offered by this job

Health, vision, dental, and 401(k)

Hybrid work environment

Job summary

NPHub in Atlanta, GA, is seeking an Executive Assistant to the CEO to manage a fast-paced schedule and critical priorities. You will own calendar management, meeting prep, travel coordination, and executive administration, while building systems that keep the CEO organized and effective.

You will also support cross-functional projects in marketing, content, events, and operations, leveraging AI and automation to streamline workflows and create leverage.

Qualifications

• Previous experience in executive assistance, administrative support, project coordination, founder support, or a comparable role.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills, with confidence interacting across all levels of an organization.
• Demonstrated initiative, sound judgment, and ability to work independently with incomplete information.
• Experience coordinating calendars, meetings, travel, and administrative workflows.
• Comfort using project management systems, productivity tools, and AI-enabled applications.
• Ability to handle sensitive business and personal information with discretion.
• Strong relationship-building skills and a collaborative, service-oriented approach.
• Interest or experience in marketing, social media, content creation, or events preferred.
• Experience supporting a founder, CEO, or entrepreneurial leader preferred.

Responsibilities

• Manage the CEO's calendar, inbox, scheduling, travel arrangements, expenses, and day-to-day administrative priorities
• Prepare the CEO for meetings and upcoming commitments, ensuring agendas, materials, logistics, and relevant context are organized in advance
• Coordinate personal appointments and administrative needs while maintaining discretion and responsiveness
• Build and maintain a reliable system for tracking tasks, decisions, commitments, owners, and deadlines across meetings and communications
• Anticipate upcoming priorities, identify potential conflicts or bottlenecks, and proactively coordinate with stakeholders to keep work moving
• Prepare regular executive updates, meeting summaries, and priority reviews, ensuring outstanding items are addressed and completed
• Support assigned projects across business operations, office initiatives, events, marketing, and other emerging priorities
• Coordinate with internal teams and external partners to organize timelines, deliverables, communications, and project logistics
• Assist with content, social media, podcast, and personal-brand initiatives, including scheduling, coordination, publishing support, and creative execution
• Develop and improve workflows for executive communication, meeting preparation, task management, and administrative operations
• Use AI tools, meeting transcripts, and automation to capture action items, consolidate information, and reduce manual administrative work
• Identify opportunities to improve processes, introduce practical solutions, and create greater consistency across the CEO's daily operations

Skills

Organizational skills

Attention to detail

Communication skills

Initiative

Discretion

Tools

Project management systems

AI-enabled applications

Productivity tools

Job description

NPHub in Atlanta, GA, is seeking an Executive Assistant to the CEO to manage a fast-paced schedule and critical priorities. You will own calendar management, meeting prep, travel coordination, and executive administration, while building systems that keep the CEO organized and effective.

You will also support cross-functional projects in marketing, content, events, and operations, leveraging AI and automation to streamline workflows and create leverage.