Executive Assistant

Yutori Method; Atlanta (GA); Hybrid; USD 77,000 - 94,000; Full time

Benefits offered by this job

Health, vision, dental, and 401(k)

Hybrid work environment

Job summary

NPHub in Atlanta, GA, is seeking an Executive Assistant to the CEO to manage a fast-paced schedule and critical priorities. You will own calendar management, meeting prep, travel coordination, and executive administration, while building systems that keep the CEO organized and effective.

You will also support cross-functional projects in marketing, content, events, and operations, leveraging AI and automation to streamline workflows and create leverage.

Qualifications

• Previous experience in executive assistance, administrative support, project coordination, founder support, or a comparable role.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills, with confidence interacting across all levels of an organization.
• Demonstrated initiative, sound judgment, and ability to work independently with incomplete information.
• Experience coordinating calendars, meetings, travel, and administrative workflows.
• Comfort using project management systems, productivity tools, and AI-enabled applications.
• Ability to handle sensitive business and personal information with discretion.
• Strong relationship-building skills and a collaborative, service-oriented approach.
• Interest or experience in marketing, social media, content creation, or events preferred.
• Experience supporting a founder, CEO, or entrepreneurial leader preferred.

Responsibilities

• Manage the CEO's calendar, inbox, scheduling, travel arrangements, expenses, and day-to-day administrative priorities
• Prepare the CEO for meetings and upcoming commitments, ensuring agendas, materials, logistics, and relevant context are organized in advance
• Coordinate personal appointments and administrative needs while maintaining discretion and responsiveness
• Build and maintain a reliable system for tracking tasks, decisions, commitments, owners, and deadlines across meetings and communications
• Anticipate upcoming priorities, identify potential conflicts or bottlenecks, and proactively coordinate with stakeholders to keep work moving
• Prepare regular executive updates, meeting summaries, and priority reviews, ensuring outstanding items are addressed and completed
• Support assigned projects across business operations, office initiatives, events, marketing, and other emerging priorities
• Coordinate with internal teams and external partners to organize timelines, deliverables, communications, and project logistics
• Assist with content, social media, podcast, and personal-brand initiatives, including scheduling, coordination, publishing support, and creative execution
• Develop and improve workflows for executive communication, meeting preparation, task management, and administrative operations
• Use AI tools, meeting transcripts, and automation to capture action items, consolidate information, and reduce manual administrative work
• Identify opportunities to improve processes, introduce practical solutions, and create greater consistency across the CEO's daily operations

Skills

Organizational skills

Attention to detail

Communication skills

Initiative

Discretion

Tools

Project management systems

AI-enabled applications

Productivity tools

Job description

About The Company

NPHub is America's #1 Clinical Placement Agency for Nurse Practitioner (NP) students, helping aspiring nurse practitioners secure the clinical placements they need to complete their education and advance their careers.

Led by Founder and CEO Krish Chopra, NPHub is a growing, entrepreneurial organization committed to simplifying the clinical placement process and supporting the next generation of healthcare professionals. The company operates in a collaborative, fast-paced environment where initiative, direct communication, and a strong sense of ownership are highly valued.

As the organization continues to grow, the CEO is seeking an Executive Assistant who can bring structure to a dynamic schedule, anticipate priorities, and ensure important decisions and commitments translate into consistent action.

The Opportunity

As Executive Assistant to the CEO, you'll become a trusted partner in managing their day-to-day priorities, communications, and commitments.

You'll take ownership of calendar management, meeting preparation, travel coordination, action tracking, and executive administration while helping build systems that make the CEO's work more organized and effective.

You'll also support special projects across the business, including initiatives related to marketing, content, events, and internal operations. The right person will be curious about how the business works, comfortable taking initiative, and eager to contribute ideas that improve the way things get done.

Why This Role Is Exciting

• Work directly with an entrepreneurial CEO and gain exposure to multiple areas of a growing business


• Build a close working partnership grounded in trust, initiative, and direct communication


• Take ownership of executive systems, priorities, and follow-through


• Contribute to special projects involving marketing, content, events, and business operations


• Use AI and automation to improve workflows and create meaningful executive leverage


• Grow professionally through hands‑on learning, feedback, and exposure to business leadership

The Right Fit

You're exceptionally organized, resourceful, and energized by working alongside a fast-moving executive. You enjoy solving problems, creating structure, and finding ways to make things work better.

You communicate directly, take pride in the details, and don't wait to be asked when you see something that needs attention. You're comfortable receiving feedback, learning quickly, and balancing competing priorities without losing track of important commitments.

You are someone who:

• Anticipates needs and proactively addresses potential issues


• Takes ownership of tasks and follows through until they're fully resolved


• Is comfortable asking questions, challenging assumptions, and communicating directly


• Builds strong relationships across teams and approaches others with empathy


• Brings positive energy, curiosity, and a collaborative attitude


• Can turn loosely defined ideas into clear plans and next steps


• Uses technology and AI tools confidently to improve productivity


• Has an interest in marketing, social media, content, or creative projects


• Values continuous improvement and takes pride in doing excellent work

Job Responsibilities

Executive Support & Administration

• Manage the CEO's calendar, inbox, scheduling, travel arrangements, expenses, and day-to-day administrative priorities


• Prepare the CEO for meetings and upcoming commitments, ensuring agendas, materials, logistics, and relevant context are organized in advance


• Coordinate personal appointments and administrative needs while maintaining discretion and responsiveness

Executive Priorities & Follow-Through

• Build and maintain a reliable system for tracking tasks, decisions, commitments, owners, and deadlines across meetings and communications


• Anticipate upcoming priorities, identify potential conflicts or bottlenecks, and proactively coordinate with stakeholders to keep work moving


• Prepare regular executive updates, meeting summaries, and priority reviews, ensuring outstanding items are addressed and completed

Special Projects & Cross-Functional Coordination

• Support assigned projects across business operations, office initiatives, events, marketing, and other emerging priorities


• Coordinate with internal teams and external partners to organize timelines, deliverables, communications, and project logistics


• Assist with content, social media, podcast, and personal-brand initiatives, including scheduling, coordination, publishing support, and creative execution

Systems, AI & Continuous Improvement

• Develop and improve workflows for executive communication, meeting preparation, task management, and administrative operations


• Use AI tools, meeting transcripts, and automation to capture action items, consolidate information, and reduce manual administrative work


• Identify opportunities to improve processes, introduce practical solutions, and create greater consistency across the CEO's daily operations

Requirements

• Previous experience in executive assistance, administrative support, project coordination, founder support, or a comparable role


• Exceptional organizational skills, attention to detail, and ability to manage competing priorities


• Strong written and verbal communication skills, with confidence interacting across all levels of an organization


• Demonstrated initiative, sound judgment, and ability to work independently with incomplete information


• Experience coordinating calendars, meetings, travel, and administrative workflows


• Comfort using project management systems, productivity tools, and AI-enabled applications


• Ability to handle sensitive business and personal information with discretion


• Strong relationship‑building skills and a collaborative, service‑oriented approach


• Interest or experience in marketing, social media, content creation, or events preferred


• Experience supporting a founder, CEO, or entrepreneurial leader preferred

Logistics and Compensation

• Employment Type: Full-time


• Location: Atlanta, Georgia


• Work Arrangement: Hybrid - 3 days in office, 2 days working from home


• Schedule: 9:00 AM-6:00 PM ET


• Expected Start Date: January 4, 2027 (potential to start earlier)


• Compensation: $85,000 annually


• Benefits: Health, vision, dental, and 401(k) match


• Transportation: Valid driver's license and vehicle required