Executive Assistant to the CEO & Strategic Projects Lead

University Settlement Society of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

University Settlement Society of New York is seeking a Special Assistant to provide high-level administrative and project coordination support to the CEO and senior leadership. The role involves managing calendars, scheduling, correspondence, and coordinating with multiple departments to ensure smooth daily operations.

You will engage with Board members, funders, and community partners, handling confidential information and preparing executive communications.

Qualifications

• Excellent writing, verbal, and telephone communication skills.
• Self-motivated professional with strong project management abilities and organizational multitasking.
• Ability to manage competing priorities in a fast-paced environment.
• Exceptional interpersonal skills across diverse audiences and levels.
• Familiarity with the organization's mission and civic landscape.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• History of success in positions requiring creative and critical thinking.
• Minimum of two years of administrative experience supporting senior leadership preferred.
• Bachelor's Degree preferred.
• Sense of humor and collaborative spirit valued.

Responsibilities

• Provide high-level administrative support to the CEO, CPEO, and AEDs.
• Manage calendars, coordinate appointments, meetings, and travel arrangements.
• Screen and distribute correspondence; support Board communications.
• Coordinate agency-wide events and executive communications.
• Conduct research and prepare reports, presentations, and materials.
• Liaise with Facilities, Finance, People, Development, and IS teams.
• Oversee daily office operations and cross-department collaboration.

Skills

Calendar management

Stakeholder coordination

Communication

Confidentiality

Microsoft Office

Travel planning

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

University Settlement Society of New York is seeking a Special Assistant to provide high-level administrative and project coordination support to the CEO and senior leadership. The role involves managing calendars, scheduling, correspondence, and coordinating with multiple departments to ensure smooth daily operations.

You will engage with Board members, funders, and community partners, handling confidential information and preparing executive communications.