Strategic Executive & Personal Assistant to CEO

C-Suite Assistants; Baltimore (MD); Presencial; USD 60.000 - 90.000; Tempo integral

Resumo da vaga

C-Suite Assistants is seeking an experienced Executive/Personal Assistant to support the CEO of a long-standing family-owned private real estate investment and management firm. You will manage complex calendars, coordinate international travel, and handle confidential business and family matters with discretion and tact.

The role blends high-level professional duties with personal coordination, requiring proactive problem solving, excellent communication, and the ability to thrive in a dynamic,

Qualificações

• Minimum 7 years of experience supporting a CEO.
• BA/BS from college or university a plus.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Proficiency with standard smartphone and Apple iPhone functions.
• Willingness to learn and use approved technology and AI tools.
• Strong written and verbal communication.
• Discretion, confidentiality, and trust in handling sensitive information.
• Dynamic, proactive, and comfortable in a fast-paced environment.

Responsabilidades

• Manage the CEO's calendar, including business and personal appointments and commitments.
• Coordinate meetings and travel arrangements and provide timely information to participants.
• Handle telephone, email, mail, and other inquiries with appropriate routing or responses.
• Prepare professional correspondence, presentations, schedules, and related materials.
• Anticipate scheduling and logistical needs and resolve conflicts.
• Support other executive leadership team members as assigned.
• Maintain confidentiality and manage financial-administrative records and payments.
• Coordinate personal and household matters for the CEO and family.
• Liaise with property managers, service providers, vendors, and philanthropic partners.
• Schedule personal appointments and manage shipping/logistics as needed.
• Administer hospitality and ticketing for events; track personal expenditures.

Conhecimentos

Executive support

Communication

Confidentiality

Strategic thinking

Proactive

Interpersonal skills

Formação

BA/BS preferred

Ferramentas

Microsoft Office

Apple iPhone proficiency

QuickBooks

Descrição da vaga

C-Suite Assistants is seeking an experienced Executive/Personal Assistant to support the CEO of a long-standing family-owned private real estate investment and management firm. You will manage complex calendars, coordinate international travel, and handle confidential business and family matters with discretion and tact.

The role blends high-level professional duties with personal coordination, requiring proactive problem solving, excellent communication, and the ability to thrive in a dynamic,