Executive Assistant to CEO | Calendar, Projects & Events

Elmcor Youth & Adult Activities; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

15 Vacation Days

12 Sick Days

Floating Holiday

401K retirement plan with 3% match

Medical Benefits after 30 days

Dental/Vision eligible after 90 days

Access to Gym/Weight Room

Transit Check

PSLF participant

Job summary

Elmcor Youth & Adult Activities in New York seeks an Executive Assistant to provide high-level operational and administrative support to the CEO's office. This role requires professionalism, confidentiality, and strong prioritization in a fast-paced environment.

The successful candidate will coordinate the CEO's calendar and communications, prepare executive presentations and minutes, and assist with special events while promoting agency initiatives through various channels.

Qualifications

• The Executive Assistant must have strong communication skills and the ability to maintain confidentiality.
• Minimum of an associate degree as listed and several years of senior-executive support experience.
• Ability to manage CEO communications, calendar, and special events.

Responsibilities

• Monitor organization projects to ensure deadlines are met.
• Serve as primary point of coordination for the CEO's office and manage communications.
• Answer and screen calls; arrange conference calls.
• Maintain filing system for records and correspondence.
• Coordinate CEO calendar; confirm meetings and appointments.
• Schedule meetings and book conference rooms.
• Perform general clerical duties (photocopying, scanning, faxing, mailing).
• Uphold confidentiality at all times.
• Assist in coordinating events (Annual Gala, Corporate events).
• Prepare executive presentations and meeting minutes.
• Promote events via flyers and social media portals.

Skills

Organizational skills

Communication

Calendar management

Confidentiality

Event coordination

Education

Associates Degree in communication, nonprofit management, human services, or related field

3–5 years experience supporting a senior executive

Tools

Data Management Software

Job description

Elmcor Youth & Adult Activities in New York seeks an Executive Assistant to provide high-level operational and administrative support to the CEO's office. This role requires professionalism, confidentiality, and strong prioritization in a fast-paced environment.

The successful candidate will coordinate the CEO's calendar and communications, prepare executive presentations and minutes, and assist with special events while promoting agency initiatives through various channels.