Executive Assistant to the CEO — Strategic Partner

Ricoh USA, Inc.; Exton (PA); On-site; USD 90,000 - 130,000; Full time

Job summary

Ricoh USA, Inc. is seeking an Executive Assistant to the CEO to serve as a strategic partner providing high-level administrative and operational support.

You will manage priorities, communications, and critical activities, acting with discretion and professional judgment in interactions with senior leaders and external partners. The role requires organizing complex calendars, coordinating domestic and international travel, and preparing executive materials.

Qualifications

• Seven+ years of experience supporting senior-level executives.
• Experience supporting a CEO or C-suite preferred.
• Ability to travel overnight when needed.
• Strong judgment, discretion, and professionalism.
• Excellent written and verbal communication.
• Associate's degree preferred in addition to diploma.
• Able to thrive in a fast-paced, confidential environment.

Responsibilities

• Manage the CEO's complex calendar and priorities.
• Coordinate domestic and international travel.
• Prepare briefing materials, agendas, and presentations.
• Record, prepare, and distribute board meeting minutes.
• Monitor communications and handle confidential information.
• Support execution of strategic initiatives.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication

Discretion

Stakeholder management

Multitasking

Problem solving

Time management

Education

High school diploma

Associate's degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Ricoh USA, Inc. is seeking an Executive Assistant to the CEO to serve as a strategic partner providing high-level administrative and operational support.

You will manage priorities, communications, and critical activities, acting with discretion and professional judgment in interactions with senior leaders and external partners. The role requires organizing complex calendars, coordinating domestic and international travel, and preparing executive materials.