Executive Assistant to the CEO | Scheduler & Travel Lead

Vantor Inc.; Westminster (CO); Hybrid; USD 98,000 - 143,000; Full time

Benefits offered by this job

401(k) match

Mental health resources

Student loan repayment assistance

Adoption reimbursement

Pet insurance

Job summary

Vantor seeks an experienced Senior Executive Assistant to support the CEO and executive team in Colorado. You will manage complex calendars, coordinate travel, and prepare executive briefings, ensuring high‑priority initiatives stay on track.

This role requires 10+ years of EA experience, strong judgment, and the ability to work onsite three days a week. Proficiency with Google Workspace, Microsoft 365, Concur, and related tools is essential. Competitive pay and benefits are offered.

Qualifications

• U.S. citizenship.
• 10+ years of Executive Assistant experience, including at least 5 years supporting C‑level executives; CEO or executive leadership team support preferred.
• Experience managing complex executive calendars, competing priorities, domestic and international travel, and time‑sensitive logistics.
• Experience processing travel and expense reports accurately and within deadlines.
• Strong judgment and the ability to operate independently within defined guidelines in ambiguous, fast‑changing environments.
• Proven ability to anticipate needs, manage risks before they surface, drive execution, and ensure follow‑through.
• Exceptional written and verbal communication skills, including the ability to prepare clear, actionable, executive‑ready materials.
• Demonstrated discretion and integrity when handling highly sensitive information.
• Ability to work on‑site at least three days per week and potentially more depending on CEO travel and in‑office presence.

Responsibilities

• Manage the CEO's calendar across Board of Directors and executive leadership, balancing internal and external commitments.
• Assess changing priorities, resolve scheduling conflicts, and protect time for high‑impact priorities.
• Prepare executive‑ready briefings, capture decisions, and track follow‑up actions to completion.
• Coordinate Board of Directors scheduling and liaison activities with Board members and leadership.
• Plan domestic and international travel with detailed itineraries and cost considerations, including visas and time zones.
• Prepare accurate expense reports and manage Concur submissions to meet deadlines.
• Collaborate with Executive Assistants to standardize processes and improve office efficiency.

Skills

Executive calendar management

Travel planning

Stakeholder coordination

Communication

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft 365

Concur

Workday

Teams

Job description

Vantor seeks an experienced Senior Executive Assistant to support the CEO and executive team in Colorado. You will manage complex calendars, coordinate travel, and prepare executive briefings, ensuring high‑priority initiatives stay on track.

This role requires 10+ years of EA experience, strong judgment, and the ability to work onsite three days a week. Proficiency with Google Workspace, Microsoft 365, Concur, and related tools is essential. Competitive pay and benefits are offered.