Executive Assistant to the CEO

Rentgrata; Lehi (UT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive healthcare plans

401(k) with company match

Paid Parental Leave

Unlimited Time Off

Wellness Reimbursement

Job summary

Opiniion in Lehi, UT is seeking an organized Executive Assistant to support the CEO and keep the office running smoothly. You will manage the calendar, inbox, and travel arrangements, while preparing meetings and ensuring day-to-day logistics are seamless.

The role requires a proactive, detail-oriented individual with strong communication skills and discretion. In-office, full-time position with exposure to growing company operations and potential broader responsibilities over time.

Qualifications

• Experience supporting an executive or similar role.
• Exceptional organizational skills and attention to detail.
• Strong time management and ability to prioritize effectively.
• Clear, professional written communication.
• Proactive, trustworthy - comfortable handling confidential information with discretion.
• Tech-savvy with calendar and productivity tools; interest in AI tools is a plus.
• Reliable self-starter who can work independently with minimal supervision.
• Full-time availability, in-office in Lehi, UT; valid driver’s license.

Responsibilities

• Manage and maintain the CEO’s calendar with context and proactive conflict resolution.
• Support inbox management: triage emails, draft correspondence, flag items for CEO review.
• Prepare a short daily brief covering schedule and priorities.
• Capture action items from meetings and track in project management tools.
• Prepare materials and context ahead of meetings, including leadership meetings and interviews.
• Welcome visitors and assist with meeting and event logistics.
• Book and manage travel, itineraries, and schedule changes.
• Provide day-to-day personal support and run errands as needed.

Skills

Executive support

Organizational skills

Time management

Communication

Discretion

Tech savvy

Tools

Google Workspace

ClickUp

Job description

LOCATION:

Lehi, UT (in-office)

POSITION OVERVIEW:

We’re looking for a highly organized and reliable Executive Assistant to support our CEO. This role keeps the office of the CEO running smoothly - managing the calendar and inbox, preparing him for meetings, tracking follow-ups, and coordinating travel and day-to-day logistics. It’s a great fit for someone who is proactive, detail-oriented, and enjoys staying one step ahead. For the right person, it also offers meaningful exposure to how a growing company operates, with room to take on broader responsibilities over time.

RESPONSIBILITIES:

• Manage and maintain the CEO’s calendar: schedule meetings with context, resolve conflicts proactively, and coordinate with internal and external contacts
• Support inbox management: help triage email, draft correspondence, and flag items that need the CEO’s attention
• Prepare a short daily brief covering the day’s schedule, priorities, and outstanding items
• Capture action items from meetings and keep tasks and commitments on track in our project management tools
• Prepare materials and context ahead of meetings, including recurring leadership meetings and interviews
• Welcome office visitors and help with meeting and event logistics
• Book and manage travel, including itineraries and schedule changes
• Provide day-to-day personal support and handle errands as needed
• Serve as a reliable point of contact for quick problem-solving and support

QUALIFICATIONS:

• Experience supporting an executive or similar role preferred
• Exceptional organizational skills and attention to detail
• Strong time management and ability to prioritize effectively
• Clear, professional written communication
• Professional, proactive, and trustworthy - comfortable handling confidential information with discretion
• Tech-savvy and comfortable with calendar and productivity tools (Google Workspace, ClickUp or similar); interest in using AI tools to work efficiently is a plus
• A reliable self-starter who can work independently and manage responsibilities with minimal supervision
• Full-time availability, in-office in Lehi, UT; valid driver’s license

OPINIION’S CULTURE:

At Opiniion, we take our work seriously, but we don’t take ourselves too seriously! We work hard together, and we have a lot of fun doing it. We are a team that believes in real autonomy: you own your area, solve problems, and move fast enough to actually see the change you make. The people here are invested in each other just as much as they’re invested in the work, and that combination is what makes this place different. We believe in collaboration, innovation, and building a team that truly cares- about our clients, their residents, and each other.

BENEFITS SNAPSHOT:

• Comprehensive healthcare plans, encompassing medical, dental, and vision insurance, along with group life coverage. Opiniion covers 40-90% of the premium cost for employees and all dependents.
• 401(k) retirement plan with a 100% corporate match on the first 1% and 50% match on the next 5%.
• Pre-tax Health Savings Accounts (HSA).
• Paid Parental Leave for all new parents (including adoption or foster care).
• Unlimited Time Off policies.
• 10 Paid Holidays annually.
• Monthly Wellness Reimbursement benefit.

*Note that the above benefits are available only to full-time employees of Opiniion*

Opiniion is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.