Executive Assistant to the CEO & Office Operations

PES; Pittsburgh (Allegheny County); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA

Job summary

PES in Pittsburgh is seeking a full-time Executive Assistant to report to the President. The role encompasses calendar management, correspondence, and office coordination with a strong emphasis on accuracy and professional communication.

You will prepare weekly staff meeting minutes, handle purchasing/invoicing, and maintain client data entry while coordinating general office tasks. Competitive hourly compensation with benefits.

Qualifications

• 5+ years of administrative experience preferred.
• Excellent communication with customers and staff.
• Accurate data entry skills required.
• Proficient in Microsoft Office and Excel.
• Able to work 8:30am–5:00pm, Monday to Friday.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare weekly staff meeting minutes and reminders.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, maintain office supplies.
• Filing and general office administration.

Skills

Communication skills

Attention to detail

Data entry

Organizational skills

Team collaboration

Tools

Excel

MS Office

Job description

PES in Pittsburgh is seeking a full-time Executive Assistant to report to the President. The role encompasses calendar management, correspondence, and office coordination with a strong emphasis on accuracy and professional communication.

You will prepare weekly staff meeting minutes, handle purchasing/invoicing, and maintain client data entry while coordinating general office tasks. Competitive hourly compensation with benefits.