Executive Assistant to Leadership - Private Equity

Harbor Summit Partners; Pittsburgh (Allegheny County); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (401k/pension)

Paid time off

Job summary

Harbor Summit Partners in Pittsburgh, PA seeks an Executive Assistant to provide comprehensive administrative support to executive leadership. This full-time role manages schedules, coordinates meetings, drafts correspondence, and assists with projects, with a salary range of $32,000 to $40,224.

You will handle office operations, organize board materials, and maintain files to ensure smooth daily operations. Strong organizational skills and discretion are essential for success in this role.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 2-3 years of experience in an executive assistant or administrative role, preferably in a private equity or financial services environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with executives at all levels.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and a commitment to maintaining the highest standards of confidentiality and professionalism.

Responsibilities

• Manage the executive leadership's schedules, including coordinating meetings, travel arrangements, and event planning.
• Provide administrative support for executive leadership, including drafting and distributing correspondence, preparing presentation materials, and managing office supplies.
• Assist with the preparation and organization of board materials, including agendas, presentations, and meeting minutes.
• Maintain and update contact information for executives and key stakeholders in the firm's database.
• Coordinate with external vendors and service providers to ensure timely delivery of services and materials.
• Assist with the preparation of financial reports and other administrative documents as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Harbor Summit Partners in Pittsburgh, PA seeks an Executive Assistant to provide comprehensive administrative support to executive leadership. This full-time role manages schedules, coordinates meetings, drafts correspondence, and assists with projects, with a salary range of $32,000 to $40,224.

You will handle office operations, organize board materials, and maintain files to ensure smooth daily operations. Strong organizational skills and discretion are essential for success in this role.