Executive Assistant to the CEO – Healthcare & Compliance

The Ness Center; Mandeville (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

The Ness Center in Mandeville, LA is seeking an Administrative Assistant to support the CEO and executive leadership in a fast-paced behavioral health setting. This role requires exceptional organization, discretion, and the ability to manage calendars, meetings, travel, and confidential communications with HIPAA and 42 CFR Part 2 compliance.

You will coordinate with clinical teams, physicians, courts, and external agencies; maintain patient status logs and documentation; prepare reports and

Qualifications

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• Knowledge of HIPAA, patient confidentiality, 42 CFR Part 2, and healthcare compliance.
• Proficiency in Microsoft Office and administrative systems; EMR and court filing experience preferred.

Responsibilities

• Provide executive support including calendar management, meeting coordination, travel arrangements, and correspondence.
• Keep the executive office organized; anticipate needs, prioritize tasks, and track deadlines.
• Prepare agendas, attend leadership and medical executive meetings, and document minutes.
• Serve as a liaison between executive leadership, clinical teams, physicians, courts, and external agencies.
• Support judicial commitment (JC), PEC/CEC, and court-related processes, including documentation, filings, reporting, and notifications.
• Maintain patient status logs, bed board updates, and patient mail tracking.
• Draft administrative communications, reports, and announcements.
• Track contracts, licenses, certifications, and compliance documentation.
• Assist with audits, surveys, and accreditation documentation.
• Coordinate hospital events, executive initiatives, and vendor relationships.
• Support data collection, reporting, and deadline tracking.
• Troubleshoot problems, jump in where needed, and help keep things moving when priorities change.

Job description

The Ness Center in Mandeville, LA is seeking an Administrative Assistant to support the CEO and executive leadership in a fast-paced behavioral health setting. This role requires exceptional organization, discretion, and the ability to manage calendars, meetings, travel, and confidential communications with HIPAA and 42 CFR Part 2 compliance.

You will coordinate with clinical teams, physicians, courts, and external agencies; maintain patient status logs and documentation; prepare reports and