Executive Assistant (Office of the CEO)

Keystone; New York (NY); Presencial; USD 80 000 - 90 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Annual discretionary bonus

401k contribution

Competitive benefits package

Resumo da oferta

Keystone is seeking a highly organized Executive Assistant to support the CEO, coordinating complex calendars, scheduling meetings across multiple time zones, and managing logistics for a fast-paced leadership office.

Under the guidance of the Executive Business Partner, you will liaise with internal and external stakeholders, maintain calendaring accuracy, and ensure the CEO's time reflects the firm's top priorities.

Qualificações

• 3 - 5 years of administrative or executive support experience.
• Experience managing complex calendars and coordinating meetings for senior leaders.
• Proficiency with Microsoft Outlook, Microsoft Office, Teams, Zoom, and other collaboration tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• High level of professionalism, discretion, and confidentiality.
• Strong customer service and relationship management skills.

Responsabilidades

• Manage the CEO's complex and ever-evolving calendar, in partnership with the Executive Business Partner.
• Coordinate a high volume of internal and external meetings across multiple time zones.
• Coordinate attendee availability and resolve scheduling conflicts.
• Monitor scheduling requests and respond in a timely and professional manner.
• Build strong relationships with internal and external stakeholders to coordinate schedules and deliver a seamless executive experience.
• Elevate conflicts or requests to the Executive Business Partner for decision-making.
• Coordinate end-to-end meeting logistics, including rooms and virtual platforms.
• Prepare and distribute meeting invitations and scheduling updates.
• Confirm attendee participation and communicate schedule changes professionally.
• Support executive meetings by ensuring logistics are completed in advance.
• Maintain meeting records and scheduling documentation as needed.
• Prepare daily calendar summaries and scheduling updates for the Executive Business Partner.
• Participate in daily planning check-ins and weekly Office of the CEO reviews.
• Support Office of the CEO initiatives such as gifting, travel logistics, and research.
• Provide Board preparation support under direction, including printing and distributing papers.
• Maintain executive contact information and scheduling resources.
• Support continuous improvement of Office of the CEO processes and scheduling procedures.

Conhecimentos

Calendar management

Meeting coordination

Stakeholder liaison

Communication skills

Discretion/confidentiality

Organizational skills

Multi-priority management

Customer service

Ferramentas

Microsoft Outlook

Microsoft Office

Teams

Zoom

Descrição da oferta de emprego

Keystone is a premier economics, technology, and strategy consulting firm built to help companies lead through transformation. As breakthrough innovations reshape industries, redefine competition and change our society, complex and highly competitive ecosystems emerge. Keystone advises technology leaders, Fortune 100 companies, their legal counsel, and governments on business, economic, litigation, and regulatory strategy in relation to these innovations and competitive eco-systems. We operate globally from offices in New York City, Boston, San Francisco, Seattle, London, Dubai, and Washington, D.C.

About The Executive Assistant Role

We are seeking a highly organized, proactive, and service-oriented Executive Assistant to provide exceptional administrative and scheduling support to ensure the efficient operation of the CEO's calendar and meeting cadence. Working under the direction of the Executive Business Partner to the CEO, this role is responsible for coordinating complex calendars, scheduling meetings, managing logistics, and maintaining the day-to-day operational rhythm of the Office of the CEO.

This position requires exceptional organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment where priorities shift quickly, and no two days are the same. Working in close partnership with the Executive Business Partner, the Executive Assistant serves as a key point of coordination for internal and external stakeholders while ensuring the CEO's time is aligned with the firm's highest priorities.

Key Responsibilities

Calendar Management and Scheduling

• Manage the CEO's complex and ever-evolving calendar in partnership with the Executive Business Partner and adapt quickly as priorities change.
• Coordinate a high volume of internal and external meetings across multiple time zones, balancing competing demands and ensuring optimal use of the CEO's time.
• Coordinate attendee availability and proactively resolve routine scheduling conflicts.
• Monitor scheduling requests and respond in a timely and professional manner.
• Build strong relationships with internal and external stakeholders to coordinate schedules efficiently and deliver a seamless executive experience.
• Identify scheduling conflicts, competing priorities or requests involving the internal and external leadership teams, Board members, key clients or senior internal stakeholders, and elevate these to the Executive Business Partner for decision-making.

Meeting Coordination

• Coordinate end-to-end meeting logistics, including conference rooms, virtual meeting platforms, catering, visitor access, and other operational requirements.
• Prepare and distribute meeting invitations and scheduling updates.
• Confirm attendee participation and communicate schedule changes professionally.
• Support executive meetings by ensuring all logistics are completed in advance.
• Maintain meeting records and scheduling documentation as needed.

Administrative Support

• Prepare daily calendar summaries and scheduling updates for the Executive Business Partner.
• Participate in daily planning check-ins and weekly Office of the CEO reviews with the Executive Business Partner to ensure shared visibility of priorities and seamless handovers.
• Support the delivery of Office of the CEO initiatives such as gifting, travel logistics, research, and other projects.
• Provide execution support on Board preparation under the direction of the Executive Business Partner, including printing and distributing Board papers, coordinating meeting logistics, and managing visitor arrangements.
• Maintain executive contact information and scheduling resources.
• Support continuous improvement of Office of the CEO processes and scheduling procedures.

What You’ll Bring

• 3 - 5 years of administrative or executive support experience.
• Experience managing complex calendars and coordinating meetings for senior leaders.
• Proficiency with Microsoft Outlook, Microsoft Office, Teams, Zoom, and other collaboration tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• High level of professionalism, discretion, and confidentiality.
• Strong customer service and relationship management skills.

Why Join Us

At Keystone, you will join a collaborative and intellectually rigorous environment where operational excellence supports meaningful, high-impact client work. We offer competitive compensation, comprehensive benefits, and a culture grounded in integrity, curiosity, and teamwork.

In addition to annual salary, we provide an annual discretionary bonus, 401k contribution, and competitive benefits package. Actual Compensation within the range will depend upon the level the individual is hired into based on their skills, experience, and qualifications.

Annual Salary Range

$80,000-90,000 USD

At Keystone we believe diversity matters. At every level of our firm, we seek to advance and promote diversity, foster an inclusive culture, and ensure our colleagues have a deep sense of respect and belonging. If you are interested in growing your career with colleagues from varied backgrounds and cultures, consider Keystone.