Executive Assistant to the CEO

Gainor Staffing; New York (NY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) with matching

Sabbatical program

Job summary

A boutique literary agency in NYC is seeking an experienced Executive Assistant to support the CEO. This hybrid role requires at least 6 years of experience at the executive level, preferably in publishing or entertainment. Responsibilities include managing schedules, coordinating a team, and handling travel arrangements. The position offers a competitive salary of $100-110k annually and an excellent benefits package.

Qualifications

• At least 6 years’ Executive Assistant experience at the C level.
• Prior industry experience in publishing or entertainment is highly preferred.
• Proven ability to maintain confidentiality and utilize sound judgment.

Responsibilities

• Provide general administrative assistance to CEO.
• Coordinate and manage a team of two administrative assistants.
• Answer phones, screen calls, and manage email inbox.
• Manage complex calendar and meeting schedule.
• Prepare and submit expense reports.

Skills

MS Word

Excel

PowerPoint

Verbal communication

Written communication

Education

Bachelor’s degree

Job description

Overview

Our client is a boutique literary agency based in NYC. They are seeking an experienced Executive Assistant to support the CEO. The position is hybrid and based 4 out of 5 days per week at their beautiful office in Midtown Manhattan.

Job Details

• Provide general administrative assistance to CEO
• Coordinate and manage team of two administrative assistants
• Answer phones, screen calls, and monitor email inbox
• Manage complex calendar and meeting schedule
• Collaborate effectively across teams and with all levels of employees
• Manage travel itineraries and documents
• Prepare and submit expense reports
• Some personal assistant work required
• Salary: $100-110k annually, based on experience
• Excellent benefits package includes health insurance, 401(k) with matching, and a sabbatical program!

Skills and Qualifications

• Bachelor’s degree required
• At least 6 years’ Executive Assistant experience at the C level
• Prior industry experience in publishing or entertainment, highly preferred!
• Highly proficient in MS Word, Excel, PowerPoint, and Outlook calendar management
• Team player with excellent verbal and written communication skills
• Proven ability to maintain confidentiality and utilize sound judgement

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.