Executive Assistant to the CEO

Book of the Month; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Book of the Month is seeking an Executive Assistant to support the CEO in a high-visibility, fast-paced environment. The role centers on calendar management, travel arrangements, and project execution within an e-commerce/entertainment company.

The ideal candidate is eager to learn through an apprenticeship model, with impeccable attention to detail and a proactive, professional mindset to engage with leadership and external partners.

Qualifications

• Interest in gaining business experience by supporting an entrepreneurial CEO.
• Strong attention to detail and follow-through; ability to perform tasks with accuracy.
• Ability to learn new skills and processes quickly.
• Strong problem-solving skills with persistence and resilience.
• Excellent communication skills and ability to positively represent the company brand.
• Mature, professional, direct with a sense of humor when building relationships.

Responsibilities

• Coordinate and manage the CEO's calendar and travel, interfacing with internal teams, external parties and vendors.
• Develop, format, and proofread materials such as agendas, memos, project plans, presentations and documents.
• Build and maintain trackers, reports, databases and other administrative items.
• Learn to prioritize meetings, scope length, vet agendas, and provide necessary information in advance.
• Build relationships with leadership through consistent follow-through and urgency.
• Respond to requests with urgency, including evenings and weekends as needed.
• Be in the office five days a week to interface with the team and optimize operations.

Skills

Attention to detail

Fast learner

Excellent communication

Relationship building

Problem solving

Professionalism

Job description

Overview

We are seeking an Executive Assistant for our CEO in a high-visibility, dynamic role that transcends the typical administrative function. This is an opportunity for an early career candidate to quickly learn the inner workings of a company at the intersection of e-commerce and entertainment. You will provide essential administrative support to the CEO, primarily by managing his calendar, coordinating meetings and travel, and contributing to the execution of a variety of important projects. Our ideal candidate possesses an exceptionally strong work ethic, is eager to learn through an apprenticeship-style model, and thrives in a fast-paced, high-intensity environment.

Responsibilities

• Work closely with the CEO to coordinate and manage his calendar and travel, interfacing with the internal team, external parties, and vendors.
• Develop, format, and proofread a variety of materials, including agendas, memos, project plans, presentations, and documents for special projects.
• Build and maintain trackers, reports, databases, and other administrative items.
• Over time, learn to prioritize meetings, scope length, vet agendas, and ensure appropriate information is provided ahead of time.
• Build strong relationships with the company’s leadership team through consistent follow-through and urgency.
• Respond to requests with urgency, which may occur outside of standard business hours, including evenings and weekends.
• Be in the office five days a week to interface frequently with the team, solve problems, and make operations run smoothly and efficiently.

Qualifications

• A desire and interest in gaining business experience by supporting an entrepreneurial CEO.
• Strong attention to detail and follow-through; ability to perform tasks with accuracy and efficiency.
• Ability to learn new skills and processes quickly.
• Strong problem-solving skills with persistence and resilience.
• Excellent communication skills and ability to positively represent the company brand to external parties.
• Demonstrates the ability to build relationships with maturity, professionalism, directness, and a sense of humor.

Salary Range: $60,000-$75,000