Executive Assistant to the CEO

bookofthemonth; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

bookofthemonth is seeking an Executive Assistant to support the CEO in a high-visibility role at the intersection of e-commerce and entertainment. This apprenticeship-style position offers exposure to strategic initiatives and direct collaboration with senior leadership.

The role requires a strong work ethic, adaptability in a fast-paced environment, and a commitment to learning backend operations. You will manage calendars, coordinate travel, prepare materials, and contribute to critical

Qualifications

• Strong attention to detail and follow-through; accuracy and efficiency.
• Excellent communication skills; ability to positively represent the company brand.
• Ability to learn new skills and processes quickly.
• Strong problem-solving, persistence, and resilience.
• Ability to build relationships with maturity and humor.

Responsibilities

• Coordinate and manage the CEO's calendar and travel, interfacing with internal teams, external parties, and vendors.
• Develop, format, and proofread agendas, memos, project plans, presentations, and documents for special projects.
• Build and maintain trackers, reports, databases, and other administrative items.
• Prioritize meetings, scope length, vet agendas, and provide information ahead of time.
• Build strong relationships with the leadership team through follow-through and urgency.
• Respond to requests with urgency, including evenings and weekends as needed.
• Be in the office five days a week to interface with the team and ensure operations run smoothly.

Skills

Attention to detail

Communication skills

Relationship building

Problem solving

Learning ability

Professionalism

Job description

Overview

We are seeking an Executive Assistant for our CEO in a high-visibility, dynamic role that transcends the typical administrative function. This is an opportunity for an early career candidate to quickly learn the inner workings of a company at the intersection of e-commerce and entertainment. You will provide essential administrative support to the CEO, primarily by managing his calendar, coordinating meetings and travel, and contributing to the execution of a variety of important projects. Our ideal candidate possesses an exceptionally strong work ethic, is eager to learn through an apprenticeship-style model, and thrives in a fast-paced, high-intensity environment.

Responsibilities

• Work closely with the CEO to coordinate and manage his calendar and travel, interfacing with the internal team, external parties, and vendors.
• Develop, format, and proofread a variety of materials, including agendas, memos, project plans, presentations, and documents for special projects.
• Build and maintain trackers, reports, databases, and other administrative items.
• Over time, learn to prioritize meetings, scope length, vet agendas, and ensure appropriate information is provided ahead of time.
• Build strong relationships with the company’s leadership team through consistent follow-through and urgency.
• Respond to requests with urgency, which may occur outside of standard business hours, including evenings and weekends.
• Be in the office five days a week to interface frequently with the team, solve problems, and make operations run smoothly and efficiently.

Qualifications

• A desire and interest in gaining business experience by supporting an entrepreneurial CEO.
• Strong attention to detail and follow-through; ability to perform tasks with accuracy and efficiency.
• Ability to learn new skills and processes quickly.
• Strong problem-solving skills with persistence and resilience.
• Excellent communication skills and ability to positively represent the company brand to external parties.
• Demonstrates the ability to build relationships with maturity, professionalism, directness, and a sense of humor.

Salary Range: $60,000-$75,000