Executive Assistant to CEO

Unclassified; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Unclassified, New York, seeks an Executive Assistant to support the CEO with calendar management, travel coordination, and communications. You will manage confidential financial tasks, coordinate operations, and assist with personal logistics, ensuring smooth daily execution.

The ideal candidate is proactive, detail-oriented, with excellent judgment, and capable of growing into a trusted leadership partner for the CEO.

Qualifications

• Polished, dependable professional with strong organizational and communication skills.
• Ability to manage multiple priorities with discretion and confidentiality.
• Proactive, detail-oriented, and capable of growing into leadership support.

Responsibilities

• Manage the CEO's calendar, meetings, travel, and daily priorities.
• Coordinate business operations, projects, investments, and follow-up with stakeholders.
• Handle payment-related tasks, including bills, checks, wires, and financial coordination.
• Assist with personal and family scheduling, logistics, and special projects.
• Prepare reports, organize documents, track deadlines, and ensure tasks are completed.
• Communicate professionally on the CEO's behalf via email, phone, and messaging platforms.
• Maintain strict confidentiality when handling sensitive matters.
• Travel with or on behalf of the CEO as needed.

Skills

Calendar management

Executive support

Discretion & confidentiality

Project coordination

Communication

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant to the CEO

We are seeking a highly organized, professional, and trustworthy Executive Assistant to serve as the CEO's right hand. This role provides support across business operations, financial administration, investment coordination, and personal logistics. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining the highest level of confidentiality.

Key Responsibilities

• Manage the CEO's calendar, meetings, travel, and daily priorities.
• Coordinate business operations, projects, investments, and follow-up with internal and external stakeholders.
• Handle payment-related tasks, including bills, checks, wires, and financial coordination.
• Assist with personal and family-related scheduling, logistics, and special projects.
• Prepare reports, organize documents, track deadlines, and ensure tasks are completed.
• Communicate professionally on the CEO's behalf via email, phone, and messaging platforms.
• Maintain strict confidentiality when handling sensitive business, financial, and personal matters.
• Travel with or on behalf of the CEO as needed.

Ideal Candidate

A polished, dependable, and business-minded professional with exceptional organizational and communication skills. The ideal candidate is proactive, exercises sound judgment, follows through on responsibilities, and is eager to grow into a long-term leadership support role while serving as a trusted partner to the CEO.