Anticipated Accounting Assistant to the Business Administrator

Littleton-School-District---Sau-84; Littleton (NH); On-site; USD 42,000 - 52,000; Full time

Job summary

Littleton School District - SAU 84 Central Office in Littleton, NH seeks an Anticipated Accounting Assistant to support the Business Administrator.

The role handles AP/AR, vendor records, purchase orders, year-end IRS reports, audits, and monthly reconciliations with the School Treasurer. This full-time position requires a two-year degree, strong Excel and accounting software skills, and the ability to manage confidential information.

Qualifications

• Two-year college degree or equivalent required.
• Minimum of three years previous business office experience.
• Experience with accounting software and Microsoft Office.
• Knowledge of accounting principles; GASB experience preferred.
• Strong organizational and planning skills with attention to detail.
• Excellent interpersonal, written and oral communication skills.
• Ability to work independently and as part of a team.
• Ability to protect confidential information and meet deadlines.
• Citizenship, residency or work visa required.

Responsibilities

• Process all accounts receivable and payable.
• Prepare manifests for the Business Administrator and School Board review.
• Coordinate monthly reconciliation with the School Treasurer for accuracy.
• Maintain vendor records, W-9s, and certificates of insurance.
• Issue purchase orders and encumber costs in the system.
• Prepare IRS year-end reports (1099).
• Assist with annual audits and grant accounting as needed.
• Balance and report funds; assist with year-end reporting and negotiations.

Skills

Interpersonal skills

Organization

Time management

Confidentiality

Problem solving

Communication

Team collaboration

Detail-oriented

Independent work

Education

Two-year college degree or equivalent

Associate degree preferred

Tools

Accounting software

Microsoft Office

Job description

Anticipated Accounting Assistant to the Business Administrator

Littleton School District - SAU 84 Central Office - Littleton, New Hampshire Open in Google Maps

Job Details

Job ID: 5933941

Application Deadline: Posted until filled

Posted: Sep 21, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

1. Process all accounts receivable and payable;
2. Prepare manifests for Business Administrator and School Board review;
3. Coordinate with the School Treasurer for monthly reconciliation and verify for accuracy;
4. Maintain vendor record information and W-9 and certificate of insurance;
5. Issue purchase orders and encumbering costs into system, verifying appropriate account usage;
6. Prepare and submit all IRS year-end reports (1099);
7. Responsible for accurate accounting of federal grants and preparing monthly reports and reporting to the State of NH;
8. Maintain records and preparation for annual audits;
9. Assist Business Administrator in preparing year-end reports and during negotiations;
10. Manage the chart of accounts as needed using accurate and appropriate account codes;
11. Transfers of funds as needed from PDIP to local Bank;
12. Maintain and Report Medicaid reimbursements to the State of NH;
13. Banking: deliver deposits to bank, pick up tax checks at Town Office;
14. Budget building with administration and input process;
15. Create and maintain asset schedules;
16. Manage staff tuition reimbursements per negotiated contracts;
17. Generate and collect tuition and special education service billing;
18. Communicate effectively and positively with vendors, auditors, state and all employees;
19. Food and nutrition inspections;
20. Free and reduced application verification process;
21. Food Service monthly reporting/submissions;
22. Monitor Food Service Contract subsidy versus actual expenditures in preparation for accurate final payment;
23. Work with Grant Manager and Business Administrator to accurately set up and create grants for state/federal approval and reimbursement;
24. Monitor Federal Funding requests/deposits and report to administration grant balances specific to their departments monthly;
25. Balance Federal and Food Service Funds Annually (required by GASB) and monthly as needed;
26. Cross-train in other office positions as needed;
27. Other duties as assigned.

Position Type: Full-time

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• 1. Two-year college degree or equivalent;
  2. Minimum of three years previous business office experience
  3. Experience with accounting software and Microsoft Office
  4. High degree of proficiency in office procedures, bookkeeping, keyboarding, office equipment/business machine operation and maintenance, and computer software programs
  5. Knowledge of accounting principles and methods; GASB (Governmental Accounting Standards Board) experienced preferred
  6. Demonstrated ability to problem solve in complex situations involving multiple variables
  7. Excellent interpersonal skills
  8. Strong organizational and planning skills with an eye for detail
  9. Strong oral and written communication skills
  10. Demonstrated knowledge of how to support the socio-emotional needs of students
  11. Proven ability to work independently and collaboratively
  12. Ability to prioritize and meet deadlines
  13. Ability to identify and protect confidential information
  14. Ability to use technology to enhance learning and as a communications tool
  15. Maintain an appearance appropriate to assigned duties and responsibilities
  16. Strong sense of professionalism and understanding of confidentiality
  17. Self-starter and able to work independently and problem solve as needed;
  18. Time management and priority setting;
  19. Proven ability to work effectively in a team environment with associates;
  20. Organization, attention to detail and ability to meet deadlines;
  21. Proven ability to handle sensitive/confidential information and situations with diplomacy, confidence and tact.
  
• At least 3 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.

Contact Information

• Rose Bogie
• 65 Maple Street
• Littleton, New Hampshire 03561
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]