FINANCIAL ASSISTANT

Bay-Path-Regional-Vocational-Technical-High-School

Charlton (MA)

On-site

USD 60,000 - 75,000

Full time

31 hours ago

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Job summary

Bay Path Regional Vocational Technical High School in Charlton, MA is seeking a Financial Assistant to support the Business Office. You will assist with budget monitoring, grants, and end-of-year reporting, and collaborate with Payroll, Accounts Payable, HR, and other departments to ensure sound financial practices.

The role requires strong analytical abilities, attention to detail, and confidentiality. The position offers a 7:30am–3:30pm schedule (55 days/year) with a salary range of

Qualifications

Associate degree in accounting or related field required; bachelor's preferred.
Experience in accounting, bookkeeping, payroll, budgeting, or financial administration required.
Experience in a Massachusetts public school district or governmental environment preferred.
Experience with Infinite Visions/School ERP Pro accounting software preferred.

Responsibilities

Assist Business Manager with budget preparation and monitoring for the District.
Oversee bi-weekly accounts payable warrants and provide backup to AP Clerk.
Oversee bi-weekly payroll warrants and provide backup to Payroll Clerk.
Record receipts and maintain financial records for student activity funds and shop revenues.
Assist Human Resources with stipend letters and onboarding activities; coordinate with payroll.
Prepare census and personnel reports as needed and monitor grant expenditures.
Assist with procurement activities including bids, quotes, and contracts.
Administer and coordinate the District's student insurance program.

Skills

Accounting

Financial reporting

Budgeting

Accounts payable

Payroll

Microsoft Office

Google Suite

Data confidentiality

Communication

Attention to detail

Education

Associate's degree in accounting

Bachelor's degree preferred

Experience in MA public schools preferred

Tools

Infinite Visions/School ERP Pro

Excel

Job description

Bay Path Regional Vocational Technical High School - Charlton, Massachusetts Open in Google Maps

FINANCIAL ASSISTANT

Bay Path Regional Vocational Technical High School

Job Details

Job ID: 5889630

Application Deadline: Posted until filled

Posted: Aug 17, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Reports to: Business Manager

POSITION SUMMARY

The Financial Assistant supports the efficient and effective operation of the District’s Business Office by assisting with the management, monitoring, reconciliation, and reporting of District funds and financial activities. The position requires strong analytical, organizational, problem-solving, and communication skills; attention to detail; and the ability to maintain accuracy and confidentiality while managing multiple priorities and deadlines.

The Financial Assistant works directly with the Business Manager and collaborates with Payroll, Accounts Payable, Human Resources, Student Support Services, Vocational Education, Buildings and Grounds, department heads, and other District personnel to ensure sound financial practices and compliance with applicable District policies and procedures and state and federal law.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assists the Business Manager with the preparation and ongoing monitoring of the District's operating budget, grants, revolving funds, annual audit, and End of Year Financial Report.
Oversees the preparation and processing of the District's bi-weekly accounts payable warrants. Serves as the backup to the Accounts Payable Clerk as needed.
Oversees the preparation and processing of the District's bi-weekly payroll warrants. Serves as the backup to the Payroll Clerk as needed.
Records receipts and maintains appropriate financial records for student activity funds. Reconciles student activity accounts and works collaboratively with advisors and the Business Manager to resolve discrepancies and maintain accurate account balances.
Records receipts for vocational shop related activities and reconciles shop revolving accounts in collaboration with vocational department heads and the Business Manager.
Assists the Human Resources Specialist with the preparation and processing of employee stipend letters and new employee onboarding activities, including coordination with payroll and other Business Office functions.
Assists with completing census and other personnel reports as needed.
Oversees the preparation and distribution of member community assessment letters and out of district tuition invoices.
Works collaboratively with Student Support Services and the Vocational Office to monitor and reconcile grant expenditures and revenues. Assists with monthly grant drawdown requests.
Assists the Vocational Director and Director of Buildings and Grounds with the identification, documentation, and disposition of surplus equipment in accordance with applicable District procedures and requirements.
Assists the Business Manager with procurement activities, including the preparation, coordination, and administration of bids, quotes, proposals, contracts, and related documentation as needed.
Administers and coordinates the District's student insurance program, including enrollment, communication, recordkeeping, and coordination with the insurance provider.
Assists with annual and periodic audits by preparing requested documentation, reconciliations, schedules, and financial records.
Maintains accurate and organized financial records and ensures appropriate confidentiality and internal controls in the handling of District financial and employee information.
Provides Business Office coverage and cross functional support as necessary.
Performs any other duties as assigned by the Principal, Superintendent-Director and/or their designee.

QUALIFICATIONS

Excellent written and verbal communication skills required.
Exceptional organizational skills required.
Strong knowledge of accounting and financial recordkeeping principles and practices.
Strong analytical and problem-solving skills with demonstrated attention to detail and accuracy.
Proficiency with Microsoft Office and Google Suite, and the ability to learn and effectively utilize District financial, payroll, and student information systems.
Ability to organize and prioritize multiple responsibilities while meeting established deadlines.
Ability to work independently while also functioning effectively as part of a collaborative Business Office team.
Ability to communicate professionally and effectively with administrators, employees, vendors, students, families, and outside agencies.
Ability to maintain confidentiality and exercise sound judgment and discretion when handling sensitive information.
Must be authorized to work in the United States.

EDUCATION and/or EXPERIENCE

Associate's degree in accounting, finance, business administration, or a related field required; bachelor's degree preferred.
Experience in accounting, bookkeeping, payroll, accounts payable, budgeting, or financial administration required.
Experience in a Massachusetts public school district, municipality, or other governmental environment strongly preferred.
Experience with Infinite Visions/School ERP Pro accounting software preferred.

TERMS OF EMPLOYMENT

Full Time position. 265 days per year.
Monday - Friday 7:30am - 3:30pm
Summer hours: Monday - Friday 7:30am - 2:00pm

SALARY

Salary range is $60,000 - $75,000

PHYSICAL WORKING CONDITIONS

The physical demands and the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Southern Worcester County Regional Vocational School District is committed to a policy of non-discrimination and equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, genetic information, ancestry, military status, veteran status, disability, pregnancy or pregnancy related condition, physical or mental disability, or any other status protected by law.

Position Type:

Full-time

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