Executive Assistant to SVP, Program Operations

Wounded Warrior Project, Inc; United States; Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule (3 days in office

Full medical, dental, vision coverage

Competitive pay and incentives

Collaborative team environment

Job summary

Wounded Warrior Project, Inc is seeking an Executive Assistant to provide high-level administrative support to the Senior Vice President (SVP). The role focuses on managing schedules, communications, travel, materials, and projects to keep the SVP organized and effective.

Join a mission-driven team in a hybrid work environment. You will coordinate meetings, prepare materials, and liaise with portfolio leadership and cross-functional partners to ensure timely information flow and priority

Responsibilities

• Provide high-level administrative and executive support to the SVP.
• Meet regularly with the SVP to review schedules, priorities, upcoming meetings and events, administrative requirements, outstanding follow-up items, and emerging needs.
• Manage the SVP's calendar by coordinating competing requests, appointments, deadlines, preparation time, and internal and external commitments.
• Plan and coordinate meetings, appointments, conferences, Portfolio events, and other engagements.
• Assist with agendas, organize and distribute materials, document decisions and action items as requested, and coordinate routine follow-up.
• Maintain organized records and administrative tracking tools for the SVP's meetings, commitments, deadlines, deliverables, and follow-up items.
• Coordinate executive travel and related logistics, including itineraries, accommodations, transportation, meeting schedules, and changes that arise during travel.
• Compile and submit business expenses and reimbursement requests in Concur; assist with invoice processing, purchasing, and other financial tasks.
• Identify opportunities to improve administrative workflows, communication, scheduling, recordkeeping, and executive-support practices.
• Attend required training and/or meetings as assigned.

Job description

Wounded Warrior Project, Inc is seeking an Executive Assistant to provide high-level administrative support to the Senior Vice President (SVP). The role focuses on managing schedules, communications, travel, materials, and projects to keep the SVP organized and effective.

Join a mission-driven team in a hybrid work environment. You will coordinate meetings, prepare materials, and liaise with portfolio leadership and cross-functional partners to ensure timely information flow and priority