Executive Assistant, SVP Program Operations

Wounded Warrior Project, Inc; EUA; Híbrido; USD 55.000 - 85.000; Tempo integral

Benefícios oferecidos por esta vaga

Hybrid work schedule (3 days in office

Full medical, dental, vision coverage

Competitive pay and incentives

Collaborative team environment

Resumo da vaga

Wounded Warrior Project, Inc is seeking an Executive Assistant to provide high-level administrative support to the Senior Vice President (SVP). The role focuses on managing schedules, communications, travel, materials, and projects to keep the SVP organized and effective.

Join a mission-driven team in a hybrid work environment. You will coordinate meetings, prepare materials, and liaise with portfolio leadership and cross-functional partners to ensure timely information flow and priority

Responsabilidades

• Provide high-level administrative and executive support to the SVP.
• Meet regularly with the SVP to review schedules, priorities, upcoming meetings and events, administrative requirements, outstanding follow-up items, and emerging needs.
• Manage the SVP's calendar by coordinating competing requests, appointments, deadlines, preparation time, and internal and external commitments.
• Plan and coordinate meetings, appointments, conferences, Portfolio events, and other engagements.
• Assist with agendas, organize and distribute materials, document decisions and action items as requested, and coordinate routine follow-up.
• Maintain organized records and administrative tracking tools for the SVP's meetings, commitments, deadlines, deliverables, and follow-up items.
• Coordinate executive travel and related logistics, including itineraries, accommodations, transportation, meeting schedules, and changes that arise during travel.
• Compile and submit business expenses and reimbursement requests in Concur; assist with invoice processing, purchasing, and other financial tasks.
• Identify opportunities to improve administrative workflows, communication, scheduling, recordkeeping, and executive-support practices.
• Attend required training and/or meetings as assigned.

Descrição da vaga

Great benefits. Competitive pay. We know these are some of the things people look for in a job .

If you're the kind of person who believes that honoring and empowering our nation's veterans is more than just a cause - that it's a calling - then we're ready to meet you.

When you join Wounded Warrior Project® (WWP), you're committing to making a difference. We make a commitment to you, too - helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose.

At WWP™, we recognize our mission cannot be accomplished without our talented teammates, which is why we're proud to offer benefits such as:

• A flexible hybrid work schedule (three days in the office, two days' work from home)
• Full medical, dental, and vision coverage for both teammates AND family members
• Competitive pay and performance incentives
• A fun, mission-focused, and collaborative team environment

A mission that matters is just the beginning, so if you're ready to get started, we're ready for you.

The Wounded Warrior Project (WWP) Executive Assistant provides high-level administrative and executive support to the Senior Vice President (SVP). This role manages schedules, communications, meetings, travel, materials, projects, and other administrative priorities to help ensure the SVP remains organized, informed, prepared, and focused on key responsibilities. The Executive Assistant works closely with Portfolio leadership, executive administration, and cross-functional partners to coordinate activities, facilitate timely information flow, and support the SVP in managing priorities and commitments.

DUTIES & RESPONSIBILITIES

• Provide high-level administrative and executive support to the SVP. Manage day-to-day administrative activities, schedules, communications, and related support needs with discretion, professionalism, and appropriate independence.
• Meet regularly with the SVP to review schedules, priorities, upcoming meetings and events, administrative requirements, outstanding follow-up items, and emerging needs.
• Manage the SVP's calendar by coordinating competing requests, appointments, deadlines, preparation time, and internal and external commitments. Identify potential scheduling conflicts and elevate or resolve routine issues within established parameters.
• Plan and coordinate meetings, appointments, conferences, Portfolio events, and other engagements. Ensure participants, materials, technology, facilities, and related logistics are effectively coordinated.
• Support the SVP's preparation for meetings and engagements by gathering, organizing, and formatting background information, presentations, briefing materials, talking points, agendas, and other supporting documentation.
• Coordinate Portfolio leadership meetings and other key executive meetings supported by the SVP. Assist with agendas, organize and distribute materials, document decisions and action items as requested, and coordinate routine follow-up.
• Maintain organized records and administrative tracking tools for the SVP's meetings, commitments, deadlines, deliverables, and follow-up items. Communicate reminders and status updates to appropriate stakeholders.
• Serve as an administrative liaison between the SVP and Portfolio leaders, executive leadership, executive administration, other departments, and internal and external stakeholders. Facilitate scheduling, communication, information sharing, and appropriate follow-through.
• Draft, proofread, prepare, and distribute correspondence, presentations, reports, meeting materials, and internal and external communications for the SVP's review or use.
• Review incoming communications and requests, identify items requiring the SVP's attention, and coordinate timely responses and follow-up, including those involving sensitive and confidential information.
• Coordinate executive travel and related logistics, including itineraries, accommodations, transportation, meeting schedules, and changes that arise during travel.
• Compile and submit business expenses and reimbursement requests in Concur. Assist with invoice processing, purchasing, and other financial administrative tasks.
• Provide administrative and coordination support for special projects, organizational initiatives, leadership transitions, and onboarding activities involving the SVP or Portfolio leadership. Organize information, meetings, timelines, and routine follow-up as assigned.
• Identify opportunities to improve administrative workflows, communication, scheduling, recordkeeping, and executive-support practices. Recommend practical process improvements and use approved technology to increase efficiency.
• Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
• Other related duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

Demonstrated executive-support, o