Executive Assistant to SVP – Hybrid, Strategic Support

Ross Stores; Seattle (WA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Ross Stores is seeking an experienced Executive Assistant to support the Senior Vice President. The role includes managing the SVP’s calendar, handling confidential communications, coordinating travel, and preparing correspondence and reports.

Responsibilities also include coordinating meetings and events, managing documentation, and ensuring timely execution of tasks with discretion and professionalism.

Qualifications

• Proven experience providing administrative and logistical support to a top executive.
• Experience with scheduling, travel arrangements, financial reimbursements and communicating with senior level internal and external contacts.
• Superior organizational skills; advanced computer skills.
• 2–4 years of administrative support experience is preferred.
• Ability to organize work, manage priorities and deadlines with minimal direction.
• Knowledge of English business writing and professional communication.
• Knowledge of standard office practices and procedures; basic budgeting theories and record‑keeping.
• College degree required.
• Project management experience is a plus.

Responsibilities

• Manage the SVP schedule and calendar; arrange meetings, conference calls and appointments; resolve scheduling conflicts.
• Receive and screen communications to the SVP; determine priority and redirect as needed.
• Produce letters, reports, presentations, memos, and confidential material; compile correspondence and documents.
• Coordinate travel and prepare/submit expense reports.
• Organize team events and meetings; coordinate logistics, space, contracts and materials.
• Maintain confidential records and provide document services (copying, filing, distribution).
• Manage personal matters and other office duties as assigned.

Skills

Executive support

Scheduling

Travel coordination

Confidentiality

Communication

Organizational skills

Multitasking

Financial reimbursements

MS Office

Documentation

Education

College degree

Tools

Word

Excel

PowerPoint

Outlook

Visio

Job description

Ross Stores is seeking an experienced Executive Assistant to support the Senior Vice President. The role includes managing the SVP’s calendar, handling confidential communications, coordinating travel, and preparing correspondence and reports.

Responsibilities also include coordinating meetings and events, managing documentation, and ensuring timely execution of tasks with discretion and professionalism.