Executive Services Administrative Assistant

The Lighthouse for The Blind in New Orleans; New Orleans (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

The Lighthouse for The Blind in New Orleans is seeking an Administrative Assistant to support the Vice President of Services and multiple service departments. You will handle clerical tasks, medical billing support, data extraction for reports, and basic project coordination.

Ideal candidates have 3+ years in administrative roles, strong Microsoft Office and Salesforce skills, and a proven ability to manage deadlines with discretion and professionalism in a dynamic nonprofit environment.

Qualifications

• High School diploma or GED required; Associates degree preferred.
• Strong computer skills including database management, word processing, spreadsheets, and email; proficiency with Microsoft Office Suite.
• Experience: minimum of 3 years as an administrative assistant.
• Ability to multitask with excellent verbal and written communication.
• Medical billing experience preferred.
• Valid driver’s license and ability to travel to service regions.

Responsibilities

• Provide clerical support: formatting and proofreading documents, reports, meetings, travel planning, and PowerPoint presentations.
• Data management: extract data for monthly/quarterly/annual reports; assist with insurance credentialing packets.
• Billing: data entry, service authorizations, statements, collection calls, and weekly audits in medical billing system.
• Financial aid processing: inform applicants, communicate results, collect documents.
• Scheduling: manage the VP of Services’ schedule.
• Front desk coverage as needed.
• Special events: assist with outreach, setup, supplies, invitations, and guest management.
• Confidentiality: protect sensitive information per Lighthouse policies.
• Collaboration: maintain a positive, team-oriented approach.
• Other duties as assigned.

Skills

Microsoft Office Suite

Salesforce

Data management

Time management

Attention to detail

Communication skills

Multitasking

Education

High School diploma or GED

Associates degree or some college preferred

Job description

The Lighthouse for The Blind in New Orleans is seeking an Administrative Assistant to support the Vice President of Services and multiple service departments. You will handle clerical tasks, medical billing support, data extraction for reports, and basic project coordination.

Ideal candidates have 3+ years in administrative roles, strong Microsoft Office and Salesforce skills, and a proven ability to manage deadlines with discretion and professionalism in a dynamic nonprofit environment.