Executive Assistant to Senior Leaders — Remote/Hybrid

Beacon Hill Staffing Group, LLC; Sacramento (CA); Remote; USD 60,000 - 100,000; Full time

Benefits offered by this job

Remote work

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team in a primarily remote role. The ideal candidate will manage calendars, prepare briefing materials, and coordinate with marketing and research teams in a fast-paced professional services environment.

Applicants should have 5+ years of administrative experience, familiarity with CRM systems, and strong written communication skills.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure, managing multiple priorities and meeting deadlines.
• Professional demeanor, excellent client service skills and a high level of discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team in a primarily remote role. The ideal candidate will manage calendars, prepare briefing materials, and coordinate with marketing and research teams in a fast-paced professional services environment.

Applicants should have 5+ years of administrative experience, familiarity with CRM systems, and strong written communication skills.