Executive Assistant to Senior Leaders | Hybrid (Allentown)

HTSS, Inc.; Allentown (Lehigh County); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Hybrid work environment

Professional growth opportunities

Dynamic team

Job summary

HTSS, Inc. is seeking an Administrative Assistant to provide high-level support to our executive team in a hybrid Allentown, PA setting. You will manage calendars, travel, and communications, and prepare reports and presentations using Word, Excel, and PowerPoint.

The role emphasizes confidentiality, diplomacy, and strong organization. Candidates should have a High School Diploma with 5+ years of experience or an Associate's Degree with 3-5 years.

Qualifications

• High School Diploma with 5+ years of admin support experience.
• Associate's Degree with 3-5 years preferred.
• Proficient with MS Office and coordinating meetings.

Responsibilities

• Provide high-level administrative support with integrity and confidentiality.
• Act as liaison between executives, managers, and internal teams.
• Manage workflow by prioritizing correspondence, emails, and requests.
• Prepare reports, presentations, agendas, and minutes using MS Word, Excel, and PowerPoint.
• Handle executive scheduling, travel arrangements, expense reporting, and contract processing.
• Assist in organizing meetings, supporting visitors, and office logistics.
• Collaborate with administrative staff to ensure efficiency and consistency.
• Serve as a backup for other executive support when needed.
• Onboard new hires and coordinate delegations of authority.

Skills

MS Office Suite

Communication skills

Confidentiality

Education

High School Diploma

Associate's Degree

Tools

Zoom

Microsoft Teams

PowerPoint

Excel

Word

Job description

HTSS, Inc. is seeking an Administrative Assistant to provide high-level support to our executive team in a hybrid Allentown, PA setting. You will manage calendars, travel, and communications, and prepare reports and presentations using Word, Excel, and PowerPoint.

The role emphasizes confidentiality, diplomacy, and strong organization. Candidates should have a High School Diploma with 5+ years of experience or an Associate's Degree with 3-5 years.