Administrative Assistant

HTSS, Inc.; Allentown (Lehigh County); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Hybrid work environment

Professional growth opportunities

Dynamic team

Job summary

HTSS, Inc. is seeking an Administrative Assistant to provide high-level support to our executive team in a hybrid Allentown, PA setting. You will manage calendars, travel, and communications, and prepare reports and presentations using Word, Excel, and PowerPoint.

The role emphasizes confidentiality, diplomacy, and strong organization. Candidates should have a High School Diploma with 5+ years of experience or an Associate's Degree with 3-5 years.

Qualifications

• High School Diploma with 5+ years of admin support experience.
• Associate's Degree with 3-5 years preferred.
• Proficient with MS Office and coordinating meetings.

Responsibilities

• Provide high-level administrative support with integrity and confidentiality.
• Act as liaison between executives, managers, and internal teams.
• Manage workflow by prioritizing correspondence, emails, and requests.
• Prepare reports, presentations, agendas, and minutes using MS Word, Excel, and PowerPoint.
• Handle executive scheduling, travel arrangements, expense reporting, and contract processing.
• Assist in organizing meetings, supporting visitors, and office logistics.
• Collaborate with administrative staff to ensure efficiency and consistency.
• Serve as a backup for other executive support when needed.
• Onboard new hires and coordinate delegations of authority.

Skills

MS Office Suite

Communication skills

Confidentiality

Education

High School Diploma

Associate's Degree

Tools

Zoom

Microsoft Teams

PowerPoint

Excel

Word

Job description

Administrative Assistant (Hybrid - Allentown, PA)

Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team!

Our client is seeking an Executive Assistant to support its senior managment team.

About the Role

In this role, you will perform advanced, diversified, and confidential administrative duties to support our executive leadership. You will be a key player in ensuring seamless workflow, managing communication, and handling essential administrative functions.

Key Responsibilities

• Provide high-level administrative support with integrity, professionalism, and confidentiality.
• Act as a liaison between executives, managers, and internal teams, ensuring smooth communication and follow-ups.
• Manage workflow by prioritizing correspondence, emails, and verbal requests.
• Prepare reports, presentations, meeting agendas, and minutes using MS Word, Excel, and PowerPoint.
• Handle executive scheduling, travel arrangements, expense reporting, and contract processing.
• Assist in organizing meetings, supporting visitors, and managing office logistics.
• Collaborate with other administrative professionals to ensure efficiency and consistency.
• Serve as a backup for other executive support as needed.
• Perform additional duties, including onboarding new hires and coordinating delegations of authority.

What We’re Looking For

High School Diploma + 5 years of relevant experience OR Associate's Degree + 3-5 years of experience

Skills & Qualifications

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ability to facilitate Zoom/Teams meetings.
• Strong organizational skills with the ability to prioritize and adapt to changing priorities.
• Exceptional verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Professionalism, tact, and the ability to stay composed under pressure.
• Self-motivated with the ability to work independently and in a team.
• Experience supporting executive leadership is preferred.

Why Join Us?

• Hybrid Work Environment - Enjoy a mix of remote and in-office flexibility.
• Professional Growth - Gain experience working closely with executive leadership.
• Dynamic Team - Be part of a collaborative and supportive workplace.

If you are a proactive, highly organized professional who enjoys supporting leadership in a dynamic environment, we'd love to hear from you!

Location: Hybrid (Allentown, PA)

Salary: Based on experience