Executive Assistant to Senior Leaders — Gov Ops & Onboarding

OBXtek; Washington (District of Columbia); Hybrid; USD 60,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

OBXtek seeks an Executive Assistant to provide administrative and personnel management support to the Office of Award Terminations leadership for USAID. The role requires strong executive skills, quick learning, emotional intelligence, and meticulous tracking across multiple workstreams.

Responsibilities include maintaining the SPE calendar, onboarding new hires, coordinating office logistics, and drafting communications for senior leadership.

Qualifications

• Bachelor’s degree in a relevant field (Business Administration/Management, Public Administration, or Communications).
• Proficient in Google Suite – especially Calendar and Meet.
• At least 3 years of experience supporting senior executives in workflow coordination, cross‑department tasks, data/reporting, and communications.

Responsibilities

• Maintain SPE calendar and track pending tasks daily.
• Take notes during executive meetings and identify actions for SPE’s steer.
• Coordinate office-wide meetings and staff directory; manage seating chart.

Skills

Google Suite

Executive support

Data reporting

Workflow coordination

Cross-department coordination

Education

Bachelor’s degree in Business Administration/Management/Public Administration/Communications

Tools

ASIST filing system

Job description

OBXtek seeks an Executive Assistant to provide administrative and personnel management support to the Office of Award Terminations leadership for USAID. The role requires strong executive skills, quick learning, emotional intelligence, and meticulous tracking across multiple workstreams.

Responsibilities include maintaining the SPE calendar, onboarding new hires, coordinating office logistics, and drafting communications for senior leadership.