Senior Executive Assistant to the Leadership Team

Octagon Credit Investors; New York (NY); On-site; USD 95,000 - 135,000; Full time

Benefits offered by this job

Year-end bonus

Healthcare benefits

401(k) matching

Employee Assistance Program

Licensure assistance

Family leave

Job summary

Octagon Credit Investors, LLC is seeking an Executive Assistant to support the Senior Leadership Team with key administrative matters, client initiatives, and office operations. The role requires discretion, a proactive mindset, and the ability to manage multiple priorities.

You will maintain calendars, coordinate travel, and assist with onboarding, expense reporting, and vendor management while collaborating with an Administrative Support team.

Qualifications

• 7+ years of Executive Assistant experience in a professional services firm or corporate environment.
• Bachelor's Degree in a relevant field (or HS diploma with equivalent experience).
• Strong familiarity with travel arrangements and processing expense reports/reimbursements.
• Ability to multi-task, be proactive, work independently, and work under pressure.
• Understanding of confidentiality of internal/personnel/client information.
• Excellent written and oral communication skills, attention to detail.
• Proficient with Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.

Responsibilities

• Provide administrative support to senior leaders related to key administrative matters, client engagement initiatives, department activities, office operations, and personnel matters.
• Maintain calendar appointments and reschedule meetings to coordinate internal and external meetings, avoid conflicts, and ensure smooth execution.
• Coordinate travel arrangements including airfare, hotels, and car service.
• Facilitate smooth communication between internal and external stakeholders.
• Provide onboarding and offboarding assistance related to employment matters.
• Support Accounting with AmEx reconciliations and vendor invoice management.
• Ensure accurate maintenance of files and databases for efficient retrieval and disposition of documents.

Skills

Executive support

Travel coordination

Multitasking

Confidentiality

Communication

Detail-oriented

Microsoft Office

Education

Bachelor's degree in a relevant field

High School diploma / GED equivalent

Tools

Microsoft Office (Word, Outlook, Excel, PowerPoint)

Job description

Octagon Credit Investors, LLC is seeking an Executive Assistant to support the Senior Leadership Team with key administrative matters, client initiatives, and office operations. The role requires discretion, a proactive mindset, and the ability to manage multiple priorities.

You will maintain calendars, coordinate travel, and assist with onboarding, expense reporting, and vendor management while collaborating with an Administrative Support team.