Executive Assistant to Regional VP & Projects Lead

the USO; Irving (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Volunteer days/military leave

401k match

Education/training reimbursement

Job summary

The USO in Dallas, TX is seeking a seasoned Senior Administrative professional to provide high-level administration for regional leadership. You will coordinate calendars, prepare reports, and support board and leadership meeting activities.

Ideal candidates bring 5+ years in senior admin roles, strong interpersonal skills, and proficiency with MS Office and SharePoint. This on-site role offers comprehensive benefits and opportunities for professional development.

Qualifications

• 5 years of senior administrative support experience.
• Experience in not-for-profit, military, multicultural, or global organizations preferred.
• Strong interpersonal and customer service skills.
• Ability to handle confidential information with tact.
• Able to interact with USO leadership and publics at various levels.

Responsibilities

• Serve as primary contact for the Regional VP via telephone, email, and in person.
• Manage calendar and schedule meetings, events for regional leadership.
• Prepare reports, metrics, and presentations related to program delivery.
• Draft and prepare correspondence.
• Coordinate and prepare materials/presentations for meetings and events.
• Draft and prepare meeting summaries/minutes.
• Attend meetings as needed.
• Arrange travel and process invoices and expense reports.
• Lead and manage projects for regional initiatives.
• Support engagement with boards and committees and prepare for meetings.

Skills

Interpersonal skills

Customer service

Microsoft Office

SharePoint

Confidential handling

Organizational skills

Communication skills

Education

High School Diploma or equivalent

Bachelor’s Degree IAAP preferred

Tools

Microsoft Office Suite

SharePoint

Job description

The USO in Dallas, TX is seeking a seasoned Senior Administrative professional to provide high-level administration for regional leadership. You will coordinate calendars, prepare reports, and support board and leadership meeting activities.

Ideal candidates bring 5+ years in senior admin roles, strong interpersonal skills, and proficiency with MS Office and SharePoint. This on-site role offers comprehensive benefits and opportunities for professional development.