Senior Executive Assistant to Defense Leadership

Nakupuna Consulting; Arlington (VA); On-site; USD 75,000 - 110,000; Full time

Job summary

Nakupuna Consulting is seeking a Senior Executive Assistant to support leadership at the Office of the Secretary of War in Arlington, VA. This full-time salaried role emphasizes meticulous calendar management, front-office readiness, and proactive coordination for meetings and high-level engagements.

The ideal candidate will handle secure communications, prepare briefing materials, and liaise with internal and external partners while ensuring timely travel and meetings in compliance with DoW

Qualifications

• Three years of senior executive-level management and administrative experience.
• Ability to coordinate between internal and external organizations; DoW/OSW experience preferred.
• Bachelor's degree in business or related field highly desirable.

Responsibilities

• Manage daily Front Office activities and maintain SES protocol compliance.
• Plan and schedule meetings, greet visitors, and handle public-facing interactions.
• Transmit information, assemble data, prepare and review presentations, and manage calendars.
• Triage requests, record correspondence, and ensure timely communications.
• Maintain complex executive calendars, resolve conflicts, and reprioritize as needed.
• Draft notes and memoranda, track actions, and oversee taskers.
• Answer calls, interface with the public, and escort high-level officials as needed.
• Ensure Front Office is presentable and manage office supplies.
• Support security administration, including clearances and visit requests.
• Maintain digital and physical documents per Government guidance.
• Assist travel and logistics using DTS in compliance with JTR.

Skills

SES protocols

Calendar management

Public-facing comms

Customer service

Education

Bachelor's degree in Business Administration, Accounting, Economics, Finance, Management, or related field

Job description

Nakupuna Consulting is seeking a Senior Executive Assistant to support leadership at the Office of the Secretary of War in Arlington, VA. This full-time salaried role emphasizes meticulous calendar management, front-office readiness, and proactive coordination for meetings and high-level engagements.

The ideal candidate will handle secure communications, prepare briefing materials, and liaise with internal and external partners while ensuring timely travel and meetings in compliance with DoW