Executive Assistant to Senior Leaders: Calendar & Meetings

FWI (FedWriters, Inc.); Washington; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Plan

Paid Time Off

Holiday Pay

Disability Insurance

Job summary

FWI (FedWriters, Inc.) seeks an Executive Assistant to Senior Executives to support Department of the Navy leaders at the Washington Navy Yard. You will manage complex calendars, correspondence, high‑level meetings, and travel arrangements.

This on-site role requires strong MS Office skills, meticulous scheduling, and the ability to prepare briefing materials and coordinate conferences and VTCs for senior leaders.

Qualifications

• Associate's degree or equivalent.
• 6+ years of administrative experience.
• Experience supporting a SES or executive-level leader.
• Experience formatting, processing and maintaining official documents and records.
• Proficiency in Microsoft Outlook, Word, PowerPoint and Excel.
• Strong scheduling and email correspondence skills.
• Sound independent judgment; able to work independently and collaboratively under strict deadlines.
• Active SECRET security clearance, maintained throughout employment

Responsibilities

• Manage complex calendars for Senior Executive Service and senior technical leaders, setting priorities and rescheduling or declining as needed.
• Plan and run high-level meetings, conferences and VTCs: agendas, invitations, minutes, and action-item tracking to closure.
• Draft and format official correspondence, memoranda and technical reports to Navy correspondence standards.
• Build tracking tools for high-priority tasks and deliverables so deadlines are met.
• Assemble presentation materials from multiple data sources and prepare responses to external inquiries.
• Arrange official travel in the Defense Travel System (DTS) and maintain records to Navy records-management standards.
• Handle sensitive and classified information and escort visitors in secure areas.
• Solve administrative problems independently and recommend improvements to leadership.

Skills

Calendar management

Executive support

Communication

Attention to detail

Independent judgment

Work under deadlines

Education

Associate's degree or equivalent

Bachelor's degree (desired)

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

FWI (FedWriters, Inc.) seeks an Executive Assistant to Senior Executives to support Department of the Navy leaders at the Washington Navy Yard. You will manage complex calendars, correspondence, high‑level meetings, and travel arrangements.

This on-site role requires strong MS Office skills, meticulous scheduling, and the ability to prepare briefing materials and coordinate conferences and VTCs for senior leaders.