Executive Assistant

FedWriters, Inc.; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FedWriters, Inc. is seeking an Executive Assistant to Senior Executives to support DoD senior leadership at the Washington Navy Yard, DC. The role covers managing complex calendars, preparing briefing materials, and coordinating high-level meetings and travel.

The position requires experience with SES-level support, strong MS Office skills, and an active SECRET clearance. On-site work with a Monday–Friday schedule is expected, with growth opportunities within a recognized Top Workplace.

Qualifications

• Associate's degree or equivalent required.
• 6+ years of administrative experience requested.
• Experience supporting a Senior Executive Service (SES) member or executive leader preferred.
• Experience formatting, processing and maintaining official documents and records.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.
• Strong scheduling and email correspondence skills.
• Ability to work independently under strict deadlines while maintaining judgment.
• Active SECRET security clearance, maintained throughout employment.

Responsibilities

• Manage calendars for SES and senior leaders, prioritizing and rescheduling as needed.
• Plan and run high-level meetings, conferences and VTCs with agendas, invitations, minutes and action tracking.
• Draft and format official correspondence and technical reports to Navy standards.
• Build tracking tools for high-priority tasks to meet deadlines.
• Assemble presentation materials from multiple data sources and respond to external inquiries.
• Arrange official travel in the Defense Travel System (DTS) and maintain records.

Skills

Scheduling

Email management

Executive support

Meeting coordination

Education

Associate's degree

Bachelor's degree (desired)

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Defense Travel System (DTS)

Job description

Overview

Join our team as an Executive Assistant to Senior Executives and support Department of the Navy senior leadership by managing executive calendars, correspondence and high-level meetings. You will coordinate executive conferences and VTCs and prepare briefing materials, ensure senior leaders have what they need to make timely decisions.

FWI is expanding rapidly and has been recognized as a 2024, 2025 and 2026 Top Workplace, offering excellent growth opportunities in a collaborative environment.

**Position is contingent upon contract award**

Work Schedule and Location:

On-Site: This full-time on-site position will work Monday through Friday at the Washington Navy Yard in Washington, DC,

Responsibilities

• Manage complex calendars for Senior Executive Service and senior technical leaders, setting priorities and rescheduling or declining as needed.
• Plan and run high-level meetings, conferences and VTCs: agendas, invitations, minutes, and action-item tracking to closure.
• Draft and format official correspondence, memoranda and technical reports to Navy correspondence standards.
• Build tracking tools for high-priority tasks and deliverables so deadlines are met.
• Assemble presentation materials from multiple data sources and prepare responses to external inquiries.
• Arrange official travel in the Defense Travel System (DTS) and maintain records to Navy records-management standards.
• Handle sensitive and classified information and escort visitors in secure areas.
• Solve administrative problems independently and recommend improvements to leadership.

Qualifications

Required:

• Associate's degree or equivalent.
• 6+ years of administrative experience.
• Prior experience directly supporting a Senior Executive Service (SES) member or executive-level leader.
• Experience formatting, processing and maintaining official documents and records.
• Proficiency in Microsoft Outlook, Word, PowerPoint and Excel.
• Strong scheduling and email correspondence skills.
• Sound independent judgment; able to work independently and collaboratively under strict deadlines.
• Active SECRET security clearance, maintained throughout employment

Desired:

• Bachelor's degree.
• Defense Travel System (DTS) experience.
• Working knowledge of Navy correspondence (SECNAV M-5216.5) and records management.
• Experience supporting engineering or technical leadership in a DoD environment.
• Active Common Access Card (CAC).

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.

Pay Range

Negotiable