Executive Assistant to Senior Leaders

Jefferson Health Plans; Philadelphia (Philadelphia County); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plan

Job summary

Thomas Jefferson University seeks an experienced executive assistant to provide high-level administrative and operational support to senior leadership in a fast-paced environment.

You will manage complex calendars, coordinate meetings and communications, and prepare professional materials with discretion and accuracy. The role requires judgment, organization, and the ability to anticipate needs while maintaining professional relationships across teams.

Qualifications

• High School Diploma or GED required.
• 3 years of administrative experience, preferably supporting senior executives.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.

Responsibilities

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages executive calendar(s) with independent judgment and handles sensitive matters.
• Serves as primary liaison for assigned leader(s) and coordinates communications.
• Coordinates and supports executive-level meetings, including agenda development and minutes.
• Prepares correspondence, presentations, and reports with high accuracy and discretion.
• Coordinates projects and programs on behalf of leaders, tracking timelines and deliverables.
• Plans meetings, events, and training sessions with logistics and follow-up.
• Maintains confidentiality of executive information.
• Monitors administrative operations and budget-related purchases.
• Greets visitors and represents the executive office professionally.
• Provides guidance to administrative staff to ensure efficiency.

Skills

Executive support

Scheduling

Calendar management

MS Office

Communication

Discretion

Project coordination

Education

Bachelor's Degree

High School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

Thomas Jefferson University seeks an experienced executive assistant to provide high-level administrative and operational support to senior leadership in a fast-paced environment.

You will manage complex calendars, coordinate meetings and communications, and prepare professional materials with discretion and accuracy. The role requires judgment, organization, and the ability to anticipate needs while maintaining professional relationships across teams.