Executive HR & Business Services Assistant (Remote)

Thomas Jefferson National Accelerator Facility (Jefferson Lab); Newport News (VA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision care

401(k) plan with 9% contribution

Flexible work arrangements

Tuition assistance and professionalDev

Paid time off and holidays

Job summary

Thomas Jefferson National Accelerator Facility in Newport News is seeking an experienced Administrative Assistant to support the CHRO and Business Services leaders. This role handles calendar coordination, travel arrangements, briefing materials, and executive correspondence, while maintaining discretion with sensitive information.

The ideal candidate has strong MS Office skills, exceptional communication, and proactive problem-solving abilities in a fast-paced environment.

Qualifications

• Excellent verbal & written communication, especially with official correspondence.
• Detail-oriented with strong organizational skills.
• Proficient in MS Office and calendar management.
• Able to handle confidential information with discretion.

Responsibilities

• Provide broad administrative support to CHRO and Business Services leaders.
• Manage complex calendars, travel arrangements, and meeting logistics.
• Prepare briefing materials and executive correspondence.
• Coordinate cross-functional initiatives and high-priority projects.
• Draft and process expense reports and maintain electronic files.

Skills

Verbal communication

Written communication

MS Office suite

Organizational skills

Discretion and confidentiality

Proactive problem solving

Education

Associate's Degree related field

Tools

MS Office

Calendar management tools

Expense reporting tools

Job description

Thomas Jefferson National Accelerator Facility in Newport News is seeking an experienced Administrative Assistant to support the CHRO and Business Services leaders. This role handles calendar coordination, travel arrangements, briefing materials, and executive correspondence, while maintaining discretion with sensitive information.

The ideal candidate has strong MS Office skills, exceptional communication, and proactive problem-solving abilities in a fast-paced environment.