Administrative Assistant, Academic Affairs & Undergrad BSN

Jefferson Health Plans; Owings Mills (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plans

Job summary

Thomas Jefferson University seeks an Administrative Assistant to support the Associate Dean of Academic Affairs - Lehigh Valley and Undergraduate Programs. The role includes managing calendars, coordinating meetings, preparing materials, and ensuring smooth daily operations across academic initiatives.

You will collaborate with Education Coordinators, faculty, and university departments, maintain confidential records, and assist with accreditation activities and special projects.

Qualifications

• High School Diploma required; Bachelor's Degree preferred.
• 3-5 years of administrative experience supporting senior leadership.
• Certified Administrative Professional (CAP) preferred.
• Proficiency with Microsoft Office Suite, Teams, Workday, Banner, and Blackboard/Canvas.

Responsibilities

• Provide comprehensive administrative support to the Associate Dean of Academic Affairs - Lehigh Valley and Undergraduate Programs Leaders.
• Manage complex calendars, schedule meetings, coordinate agendas, prepare materials, and record action items.
• Coordinate timelines and deliverables for academic initiatives and campus priorities.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Maintain records and documentation supporting accreditation, regulatory requirements, and curriculum reviews.
• Serve as primary administrative contact for the Lehigh Valley undergraduate academic office.

Skills

Calendar management

Meeting coordination

Document preparation

Communication

Administrative support

Education

High School Diploma

Bachelor's Degree preferred

Tools

Microsoft Office Suite

Teams

Workday

Banner

Blackboard/Canvas

Job description

Thomas Jefferson University seeks an Administrative Assistant to support the Associate Dean of Academic Affairs - Lehigh Valley and Undergraduate Programs. The role includes managing calendars, coordinating meetings, preparing materials, and ensuring smooth daily operations across academic initiatives.

You will collaborate with Education Coordinators, faculty, and university departments, maintain confidential records, and assist with accreditation activities and special projects.