Strategic Executive Assistant to Pharmacy Leadership

Health Partners Plans; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

Thomas Jefferson University seeks an experienced executive assistant to provide high‑level administrative and operational support to senior leadership in Philadelphia. You will expertly manage complex calendars, communications, and project coordination with discretion and professionalism.

The role requires strong judgment, organizational skill, and the ability to anticipate needs in a fast‑paced environment.

Qualifications

• 3 years of administrative experience, preferably supporting senior executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and prioritization skills.
• Excellent written and verbal communication with senior leaders.
• Ability to exercise discretion and handle confidential information.
• Strong problem‑solving skills and proactive mindset.
• Ability to manage multiple projects with accuracy and deadlines.
• High level of professionalism and customer service orientation.
• Ability to work independently with minimal supervision and collaborate across teams.

Responsibilities

• Interacts with co-workers, visitors, and staff in line with the organization’s values.
• Manages executive calendars, prioritizes competing demands, and resolves scheduling conflicts.
• Serves as primary liaison for leaders, screening inquiries and coordinating follow‑ups.
• Coordinates and supports executive meetings, including agendas, materials, minutes, and action items.
• Prepares, reviews, and distributes correspondence, presentations, and reports with accuracy.
• Coordinates projects and program activities, tracking timelines and deliverables.
• Plans meetings, events, and training sessions with logistics and post‑event follow‑ups.
• Maintains confidentiality of sensitive executive and organizational information.
• Monitors departmental administrative operations and budget‑related purchases.
• Greets visitors and stakeholders, representing the executive office with professionalism.
• Provides guidance or informal leadership to administrative staff as needed.

Skills

Advanced Office skills

Communication

Discretion & confidentiality

Project coordination

Time management

Interpersonal skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Thomas Jefferson University seeks an experienced executive assistant to provide high‑level administrative and operational support to senior leadership in Philadelphia. You will expertly manage complex calendars, communications, and project coordination with discretion and professionalism.

The role requires strong judgment, organizational skill, and the ability to anticipate needs in a fast‑paced environment.