Executive Assistant to Senior Deans - Hybrid Austin

University of Texas at Austin; Austin (TX); Hybrid; USD 60,000 - 65,000; Full time

Job summary

University of Texas at Austin is seeking an Executive Assistant to support senior leaders in the Red McCombs School of Business. The role focuses on calendar management, correspondence, travel logistics, and project support within a collaborative academic environment.

The successful candidate will have 5+ years of experience, strong organizational skills, and the ability to work across departments. The position offers hybrid work in Austin, TX, with a salary range of $60,000 to $65,000.

Qualifications

• Bachelor's degree preferred in business administration, education, or related field.
• Proven experience (+5 years) as an executive assistant or administrative professional.
• Excellent organizational and time management skills, with ability to multitask in fast-paced environment.
• Strong interpersonal skills and ability to communicate with varied stakeholders at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage complex calendars for the Senior Associate Dean for Academic Affairs and Senior Associate Dean for Business Affairs & Chief Operating Officer, including scheduling meetings and events.
• Provide administrative support including drafting correspondence, documents, speaking points, slides, and maintaining filing systems.
• Serve as primary point of contact for internal/external communications and manage email for Academic and Business Affairs teams.
• Coordinate travel itineraries, accommodations, and reimbursements for Senior Associate Deans.
• Support planning, execution, and follow-up of projects and initiatives with data gathering and presentation materials.
• Assist in developing team culture, onboarding, and recognizing team achievements across portfolios.
• Plan and coordinate events, manage event documents, POs, payments, and on-site logistics.
• Collaborate with Dean's office during peak times and prepare data/presentations.

Skills

Excellent organizational skills

Time management

Strong interpersonal skills

Discretion and confidentiality

Attention to detail

Independent worker

Multitasking and prioritization

Effective communication with varied,高-

Microsoft Office proficiency

Education

Bachelor's degree in business administration, education, or related field

Tools

Microsoft Office Suite

Job description

University of Texas at Austin is seeking an Executive Assistant to support senior leaders in the Red McCombs School of Business. The role focuses on calendar management, correspondence, travel logistics, and project support within a collaborative academic environment.

The successful candidate will have 5+ years of experience, strong organizational skills, and the ability to work across departments. The position offers hybrid work in Austin, TX, with a salary range of $60,000 to $65,000.