Executive Assistant to Science Leadership - Onsite Everett

Helion Energy; Everett (WA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, Dental, and Vision plans

31 Days PTO

10 Paid holidays + winter break

Up to 5% employer 401(k) match

Disability and life insurance

Parental leave

Wellness stipend

Job summary

Helion Energy in Everett, WA is hiring an Executive Assistant to support the Senior Director of Science and a multidisciplinary team of about 125 scientists, engineers, and operations professionals. This onsite role reports to the Senior Director of Science and focuses on managing priorities, reports for the Board, and leading department initiatives.

You will coordinate calendars, meetings, onboarding, training records, and internal communications while protecting confidentiality and using AI

Qualifications

• 6+ years of executive or administrative support experience.
• Proven ability to work independently in a fast-paced organization.
• Excellent written and verbal communication skills.
• Experience managing complex calendars and coordinating leadership meetings and events.
• Proficiency with Microsoft Office applications (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Manage calendar, inbox, scheduling, and priorities across senior leaders.
• Coordinate department operating rhythms, including meetings and reviews; own logistics and notes.
• Prepare drafts of communications, memos, briefings, and updates; convert discussions into actionable materials.
• Serve as onboarding champion for new hires and improve onboarding experiences.
• Coordinate training records and track overdue requirements; maintain readiness.
• Provide admin support to directors and managers, including expense reports and events.
• Support department initiatives and external collaborations; coordinate stakeholders and workflows.
• Develop and improve administrative processes and dashboards; leverage AI tools to increase efficiency.
• Build relationships with leaders, employees, and external partners while maintaining confidentiality.

Skills

Executive support

Calendar management

Communication

Independent worker

Meeting coordination

Tools

MS Office (Outlook, PowerPoint, Word, Excel)

Job description

Helion Energy in Everett, WA is hiring an Executive Assistant to support the Senior Director of Science and a multidisciplinary team of about 125 scientists, engineers, and operations professionals. This onsite role reports to the Senior Director of Science and focuses on managing priorities, reports for the Board, and leading department initiatives.

You will coordinate calendars, meetings, onboarding, training records, and internal communications while protecting confidentiality and using AI