Executive Assistant

Helogen; Los Angeles (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Helogen in Los Angeles is seeking an Executive Assistant to support our CEO in the LA office, joining a small team of engineers, scientists, builders, and operators dedicated to advancing microgravity applications. You’ll manage a complex calendar, coordinate domestic and international travel on short notice, and monitor the CEO’s inbox.

You’ll also act as a polished point of contact for investors, clients, partners, and vendors, helping scale admin operations as the company grows.

Responsibilities

• Serve as a trusted partner to the CEO; anticipate needs, create organizational systems, and simplify his day-to-day administrative demands
• Manage a complex calendar; develop an understanding of business and personal priorities, book meetings, and resolve scheduling conflicts
• Coordinate domestic and international travel, including flights, accommodations, transportation, restaurant reservations, and itineraries, often on short notice
• Monitor and manage our CEO’s inbox; draft responses, handle routine correspondence, and ensure important communications receive timely attention
• Serve as a professional point of contact for investors, customers, partners, vendors, and media; prioritize and screen incoming requests and ensure communications are routed and addressed appropriately
• Schedule all-hands meetings and other internal gatherings, and document discussion points and attendance
• Own and improve lightweight administrative and operational processes that help the company scale efficiently
• Order office supplies and support onboarding, event planning, vendor coordination, and other ad hoc projects as needed

Job description

The Role:

Helogen is seeking a highly organized and proactive Executive Assistant to support our CEO in our Los Angeles office. You’ll be joining a small team of high-caliber engineers, scientists, builders, and operators working to unlock the potential of the microgravity environment for industrial applications. We value execution over perfection, clarity over complexity, and ownership over handholding. We move quickly, learn fast, and adapt as the company evolves.

As our Executive Assistant, you will serve as a force multiplier for our CEO, managing the administrative details that keep him organized and effective. Your day might include shifting schedules to accommodate an important site visit, booking last-minute travel for a meeting with a client, or researching upcoming industry events. You’ll also serve as a trusted representative of Helogen, interacting with investors, clients, and talent on his behalf. This is a high-impact role in a fast-growing organization, with the opportunity to grow into a larger role as we scale.

This role reports to Helogen’s Chief Executive Officer.

How You’ll Make An Impact:

• Serve as a trusted partner to the CEO; anticipate needs, create organizational systems, and simplify his day-to-day administrative demands

• Manage a complex calendar; develop an understanding of business and personal priorities, book meetings, and resolve scheduling conflicts

• Coordinate domestic and international travel, including flights, accommodations, transportation, restaurant reservations, and itineraries, often on short notice.

• Monitor and manage our CEO’s inbox; draft responses, handle routine correspondence, and ensure important communications receive timely attention

• Serve as a professional point of contact for investors, customers, partners, vendors, and media; prioritize and screen incoming requests and ensure communications are routed and addressed appropriately

• Schedule all-hands meetings and other internal gatherings, and document discussion points and attendance

• Own and improve lightweight administrative and operational processes that help the company scale efficiently

• Order office supplies and support onboarding, event planning, vendor coordination, and other ad hoc projects as needed

What We’re Looking For:

• Requirements:

• Nice to have:

Compensation:

The compensation range for this position is $80,000-$100,000 annually. Qualified candidates must be based in Los Angeles, California and willing to work full-time from our office near LAX .

Export Control Requirements

Due to the nature of the work performed, applicants must be a U.S. Person as defined by U.S.* export control regulations or otherwise eligible to access export-controlled information and technology.
*U.S. citizen, U.S. lawful permanent resident, or protected individual as defined by 8 U.S.C. 1324b(a)(3) (i.e., individual admitted to the U.S. as a refugee or granted asylum in the U.S.)