Senior Executive Assistant to Science Leadership

Helion; Everett (WA); On-site; USD 167,000 - 194,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

PTO 31 days (21 vacation + 10 sick)

Paid holidays

401(k) match

Disability & life insurance

Parental leave

Wellness stipend

Job summary

Helion, based in Everett, WA, seeks a Senior Executive Assistant to support the Senior Director of Science and a multidisciplinary team of about 125 scientists, engineers, techs, and operations professionals. You will manage high-priority administrative work, prepare board reports, and drive department initiatives in a fast-paced environment.

You will partner with department leadership, identify administrative inefficiencies, and advance onboarding, training tracking, and cross-functional

Qualifications

• 8+ years of executive or administrative support experience.
• Ability to work independently in a fast-paced environment with ambiguous priorities.
• Excellent written and verbal communication, with ability to synthesize discussions into summaries.

Responsibilities

• Manage calendar, inbox, scheduling, and priorities across senior leaders.
• Coordinate department operating rhythms, meetings, and planning sessions.
• Prepare drafts of communications, memos, briefing documents, and updates.
• Serve as onboarding champion for new hires and improve onboarding.
• Coordinate training records and track overdue requirements.
• Provide admin support to directors including expenses, events, recruitment visits.
• Support new department initiatives and external collaborations like HERCULES.
• Develop and improve administrative processes with AI and automation.

Skills

Executive support experience

Independent working

Communication skills

Calendar management & coordination

MS Office proficiency

Organizational skills

Discretion & confidentiality

Growth mindset

Tools

Microsoft Office Suite

Job description

Helion, based in Everett, WA, seeks a Senior Executive Assistant to support the Senior Director of Science and a multidisciplinary team of about 125 scientists, engineers, techs, and operations professionals. You will manage high-priority administrative work, prepare board reports, and drive department initiatives in a fast-paced environment.

You will partner with department leadership, identify administrative inefficiencies, and advance onboarding, training tracking, and cross-functional