Executive Assistant to CEO — LA, High-Impact Role

Helogen; Los Angeles (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Helogen in Los Angeles is seeking an Executive Assistant to support our CEO in the LA office, joining a small team of engineers, scientists, builders, and operators dedicated to advancing microgravity applications. You’ll manage a complex calendar, coordinate domestic and international travel on short notice, and monitor the CEO’s inbox.

You’ll also act as a polished point of contact for investors, clients, partners, and vendors, helping scale admin operations as the company grows.

Responsibilities

• Serve as a trusted partner to the CEO; anticipate needs, create organizational systems, and simplify his day-to-day administrative demands
• Manage a complex calendar; develop an understanding of business and personal priorities, book meetings, and resolve scheduling conflicts
• Coordinate domestic and international travel, including flights, accommodations, transportation, restaurant reservations, and itineraries, often on short notice
• Monitor and manage our CEO’s inbox; draft responses, handle routine correspondence, and ensure important communications receive timely attention
• Serve as a professional point of contact for investors, customers, partners, vendors, and media; prioritize and screen incoming requests and ensure communications are routed and addressed appropriately
• Schedule all-hands meetings and other internal gatherings, and document discussion points and attendance
• Own and improve lightweight administrative and operational processes that help the company scale efficiently
• Order office supplies and support onboarding, event planning, vendor coordination, and other ad hoc projects as needed

Job description

Helogen in Los Angeles is seeking an Executive Assistant to support our CEO in the LA office, joining a small team of engineers, scientists, builders, and operators dedicated to advancing microgravity applications. You’ll manage a complex calendar, coordinate domestic and international travel on short notice, and monitor the CEO’s inbox.

You’ll also act as a polished point of contact for investors, clients, partners, and vendors, helping scale admin operations as the company grows.