Executive Assistant to Research Leadership (Flexible Hours)

UL Research Institutes; Rockville (MD); On-site; USD 67,000 - 93,000; Full time

Job summary

UL Research Institutes in Rockville, MD seeks an Executive Assistant to support the Vice President of Research and the Electrochemical Safety team. The role involves managing complex calendars, travel, meetings, and briefing materials while ensuring confidentiality and professional conduct.

Developing budgets, records, and operational documents, you will contribute to executive leadership support and collaborate with internal and external stakeholders as needed.

Qualifications

• Bachelor’s degree preferred; higher secondary education plus five or more years of executive administrative experience considered.
• Experience supporting C-suite or senior leadership with discretion and confidentiality (implied).
• Proven ability to manage complex calendars and travel arrangements.

Responsibilities

• Represents the Electrochemical Safety’s mission with professionalism while upholding absolute discretion and confidentiality.
• Supports high-level, sensitive projects by preparing documentation, presentations, and related materials.
• Prepares, organizes, and maintains office records, statistics, and reports related to operations and personnel.
• Manages complex calendar and travel needs, including scheduling, coordinating, and adjusting meetings and itineraries.
• Serves as an administrative liaison across internal and external stakeholders on organizational matters.
• Drafts and prepares complex correspondence, memoranda, presentations, and briefing materials for leadership.
• Collects, synthesizes, and distributes meeting notes and follow-up actions to relevant stakeholders.
• Develops supporting materials such as charts, graphs, and data summaries for executive projects.
• Assists with budget processes, including expense tracking, expense reports, and documentation management.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Job description

UL Research Institutes in Rockville, MD seeks an Executive Assistant to support the Vice President of Research and the Electrochemical Safety team. The role involves managing complex calendars, travel, meetings, and briefing materials while ensuring confidentiality and professional conduct.

Developing budgets, records, and operational documents, you will contribute to executive leadership support and collaborate with internal and external stakeholders as needed.