Senior Executive Assistant for Research Operations

Axle Energy; Bethesda (MD); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

401K match

Career growth benefits

Referral bonus

Flexible Spending Accounts

Job summary

Axle Energy, based in Bethesda, MD, seeks an Executive Assistant to support NIH/NLM operations at NIH in Bethesda, MD, handling calendar management, travel planning, and front-office tasks. The role focuses on ensuring smooth executive schedules and efficient administrative processes.

The ideal candidate will coordinate meetings, maintain records, and support staff with travel and procurement in a fast-paced federal environment.

Qualifications

• Bachelor’s Degree required.
• Proficient with Microsoft Excel and Word.
• Experience with NIH databases.
• Experience in coordination and planning NIH executive meetings.
• Experience in travel planning and execution in NIH travel systems, specifically Concur (CGE).
• Knowledge of Federal Travel Regulation.

Responsibilities

• Manage and maintain the calendar of the NLM Executive Officer and NLM Deputy Executive Officer.
• Deliver high-quality general office support for the NLM OA in a timely and efficient manner.
• Provide administrative and technical support to internal and external customers.
• Coordinate travel arrangements for NLM OD staff and ensure compliance with travel rules.
• Plan meetings: arrange rooms, AV, agendas, distribute materials, and take minutes.
• Support timekeeping audits and maintain regulatory knowledge.
• Develop and update personnel, budget, and travel databases and spreadsheets.
• Provide travel support and process travel requests, leave authorizations, and vouchers.

Skills

Calendar management

Travel planning

Communication

Administrative support

Education

Bachelor's Degree

Tools

Concur CGE

Microsoft Excel

Microsoft Word

Job description

Axle Energy, based in Bethesda, MD, seeks an Executive Assistant to support NIH/NLM operations at NIH in Bethesda, MD, handling calendar management, travel planning, and front-office tasks. The role focuses on ensuring smooth executive schedules and efficient administrative processes.

The ideal candidate will coordinate meetings, maintain records, and support staff with travel and procurement in a fast-paced federal environment.