Executive Assistant to Principal | School Ops & Coordination

Salpointe Catholic High School; Tucson (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

Salpointe Catholic High School is seeking a highly organized Executive Administrative Assistant to provide administrative and operational support to the Principal. This role supports faculty, staff, students, and families with discretion and professionalism.

The ideal candidate is proactive, detail-oriented, resourceful, and proficient in Google Workspace. Strong communication, confidentiality, and time-management skills are essential to keep the Principal’s office running smoothly in a

Qualifications

• 3–5 years of progressive administrative or executive support experience.
• Experience supporting a Principal or senior leadership is preferred.
• Proficiency with Google Workspace and digital filing systems.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication and strong organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide executive administrative support to the Principal, including calendar management, meetings, and prioritizing workflow.
• Screen and manage communications (phone, email, mail, visitors) and draft professional correspondence.
• Maintain confidentiality regarding sensitive matters and exercise professional judgment.
• Prepare meeting agendas, take minutes, organize materials, and follow up on action items.
• Assist with record-keeping, filing systems, personnel documentation, and compliance reporting.
• Coordinate travel arrangements for professional development and travel logistics.
• Complete off-campus errands and school-related tasks as needed.
• Support school-wide communications, events, accreditation processes, and professional development.
• Collaborate with faculty, staff, parents, students, and partners while upholding Catholic mission.
• Assist with administrative aspects of federal Title funds and programs as needed.
• Anticipate administrative needs and seek efficiency improvements.
• Perform additional duties to ensure smooth operation of the Principal’s office.

Skills

Google Workspace proficiency

Communication

Confidentiality

Organization

Multitasking

Initiative

Adaptability

Time management

Travel coordination

Professional demeanor

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Google Docs

Google Sheets

Google Drive

Gmail

Calendar

Forms

Job description

Salpointe Catholic High School is seeking a highly organized Executive Administrative Assistant to provide administrative and operational support to the Principal. This role supports faculty, staff, students, and families with discretion and professionalism.

The ideal candidate is proactive, detail-oriented, resourceful, and proficient in Google Workspace. Strong communication, confidentiality, and time-management skills are essential to keep the Principal’s office running smoothly in a